HubSpot Marketing Operations Coordinator

1 day ago

Manila, National Capital Region, Philippines Prime System Solutions Full time ₱800,000 - ₱1,200,000 per year
Summary:

The HubSpot Marketing Operations Coordinator plays a key role in supporting the day-to-day operations of our marketing and sales. This role is focused on behind-the-scenes administrative support cleaning and importing CRM data, assigning records, staging content, generating reports, and ensuring system consistency. The ideal candidate is detail-oriented, organized, and experienced with HubSpot.

Responsibilities:
  • Assign HubSpot records and adjust workflows as needed due to territory shifts.
  • Clean and manage data in HubSpot, ensuring duplicates, errors, and outdated information are addressed.
  • Format and import Excel lists using established data hygiene practices and custom field mappings.
  • Create and update dashboards and reports to support campaign analysis, pipeline tracking, and performance metrics.
  • Stage emails, blog posts, landing pages, and web content based on provided copy and creative assets.
  • Assist in the creation and maintenance of sales sequences and automation workflows.
  • Conduct regular audits to ensure adherence to data standards and best practices.
  • Collaborate with marketing and sales teams to fulfill administrative support needs.
  • Document processes, naming conventions, and best practices to ensure consistency and scalability.
Additional Responsibilities
  • Attend meetings as needed and provide updates on task status and system improvements.
  • Stay informed on HubSpot feature releases and recommend relevant enhancements.
  • Foster positive morale and live company core values.
  • Communicate professionally and respectfully. Maintain a level-headed and respectful approach with clients and internal stakeholders.
  • Troubleshoot minor HubSpot issues and escalate complex problems as needed.
  • Contribute to process improvement efforts related to system usage and data cleanliness.
  • Support training and documentation efforts for new team members and users.
  • Additional duties as assigned.
Performance Deliverables:
  • Accurate and complete data imports and updates.
  • Content staged and ready for publishing within agreed timelines.
  • Reports delivered that align with team goals and business metrics.
  • Minimal errors and rework required due to attention to detail.
  • Organized, documented processes that support repeatability and scale.
Education Requirements, Skills, and Knowledge:
  • 2+ years of experience working in HubSpot or similar marketing automation/CRM platforms.
  • Proficiency in Excel and working with structured data (e.g., VLOOKUP, basic formulas).
  • Strong attention to detail and a passion for organizing and maintaining data accuracy.
  • Familiarity with marketing workflows, lifecycle stages, and lead management processes.
  • Experience creating reports and dashboards in HubSpot.
  • Ability to follow processes and naming conventions with precision.
  • Strong written and verbal communication skills.
  • Self-motivated, organized, and comfortable working independently or as part of a team.
  • Bachelors degree or equivalent experience in marketing, business operations, or a related field preferred

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