Receptionist

The team is looking for a proactive and personable Office Receptionist / Legal Secretary who can manage front desk operations, provide reliable administrative and legal support, handle correspondence and document preparation, coordinate meetings and schedules, maintain organized office systems, and assist lawyers and staff with a wide range of clerical and operational tasks. This role requires strong communication skills, sound judgment, excellent organization, and proficiency in Microsoft Office, along with a willingness to learn and build positive working relationships.

Responsibilities:

Skills and Competencies

• Strong willingness to learn, train, and develop professionally
• Pleasant demeanor with excellent customer service orientation
• Solid foundation in office administration or secretarial work
• Effective oral and written communication skills
• Good judgment, emotional intelligence, and ability to build positive relationships
• Critical thinking and strong problem-solving abilities
• Highly organized; able to manage multiple tasks and time-sensitive deadlines
• Skilled in drafting and proofreading reports, memos, and legal documents
• Detail-oriented with basic research and information management skills
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and database management

Major Duties and Responsibilities

• Manage the front desk: greet guests, answer and direct calls, maintain a clean and organized reception area
• Handle office correspondence, including receiving, sorting, filing, scanning, and transmitting documents
• Prepare, encode, proofread, and format letters, memos, pleadings, presentations, and other documents
• Coordinate appointments, meetings, client visits, teleconferences, and related logistics
• Assist lawyers with file organization, copying, and document preparation
• Maintain office supplies, replenish stocks, and prepare purchase or payment requests
• Manage travel arrangements and related documentation for officers
• Prepare expense reimbursements and assist in light bookkeeping or record-keeping
• Organize client folders and update client databases and contact lists
• protect client information; manage confidential legal documents, case files, and sensitive communications with strict confidentiality; secure filing systems, and comply with data privacy regulations.
• Coordinate with building reception for visitor access and parking
• Arrange messenger, courier, and delivery services (e.g., Grab, Lalamove)
• Serve refreshments to guests during meetings and ensure meeting rooms and common areas are tidy
• Provide administrative support to the office manager, lawyers, and other team members
• Perform other related clerical and administrative tasks as assigned

Minimum qualifications:

• At least a graduate of Senior High School
• Must live near Uptown Mall BGC or at least will have no difficulty to report to work even when there is storm.

Preferred qualifications:

• Bachelor's degree is preferred but not necessary.
• Can engage in small talk with the office guests and can entertain

What are the benefits of the position?

• Birthday Gift
• Training and Development Programs
• Quarterly performance bonus based on company and departmental targets
• Unlimited Career advancement opportunities
• Health Care Plan (HMO) with Dental and Vision upon regularization
• Group Life and Accident Insurance upon regularization
• Sick and Vacation Leave upon regularization. Unused sick leave credits are convertible to cash.
• Bereavement Leave of 3 days upon regularization
• Healthy and Encouraging Work Environment
• 13th Month Pay as mandated by the Philippine Government
• Government Mandated Benefits (SSS,PHIC and Pag-ibig)