HRIS Project Assistant

3 days ago

Makati City, National Capital Region, Philippines PYC Foods Corporation Full time ₱300,000 - ₱450,000 per year

Job Summary:

We are looking for a highly detail-oriented and organized HRIS Project Assistant/ Encoder to support our HR Department in the re-implementation of the Sprout HRIS system. This role is critical in ensuring accurate encoding, data validation, and document management during the system setup and migration process.

Key Responsibilities:

Data Management and Encoding

  • Accurately encode employee data into the Sprout HRIS templates based on company records and standard formatting guidelines.
  • Ensure proper capitalization, no empty cells, and complete datasets.
  • Follow data processing phases, particularly:

Phase 1: Payroll Data (e.g., salaries, government IDs, allowances)

Phase 2: Schedule and Timekeeping Data

Phase 3: 201 Document Completion

  • Handle new employee additions properly, ensuring that new rows are allowed without altering the structure.

File and Document Organization

  • Assist in organizing and filing physical employee 201 folders (e.g., contracts, government documents).
  • Ensure documents are arranged alphabetically and stored inside designated 201 cabinets.

Compliance and Quality Control

  • Review and cross-verify data against source documents to ensure integrity and compliance.
  • Flag and coordinate any discrepancies or missing information with HR leads.

Support to Project Leads

  • Coordinate closely with HR Leads and other project stakeholders.
  • Track encoding progress and support documentation of progress reports.
  • Ensure encoding deadlines are met based on the Gantt chart timeline.

Qualifications:

  • At least 1 year experience in data encoding, HR assistant work, or administrative support (preferred).
  • Proficiency in Microsoft Excel or Google Sheets is required.
  • Strong attention to detail and ability to follow formatting instructions.
  • Familiarity with HRIS systems (Sprout or similar) is a plus.
  • Ability to handle confidential information with integrity and discretion.

Work Setup:

  • Location: On-site (PYC Foods Corporation HR Office)
  • Schedule: Mondays to Fridays, 8:00 AM – 5:00 PM (subject to change based on project needs)
  • Duration: August 2025 – October 2025 (with possible extension depending on project progress)

Job Type: Temporary

Contract length: 3 months

Work Location: In person

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