Security Operations Administrative Assistant

2 weeks ago

Makati Central Post Office, Philippines JAKA Investments Corporation Full time ₱216,000 - ₱264,000 per year

The Administrative Assistant will provide essential support to office operations, ensuring smooth day-to-day activities and assisting both internal staff and external clients. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently

Key Responsibilities

Regular Duties:

  • Monitor inventory, contracts, transmittals, and other important documents
  • Answer calls and assist with employee and guard concerns
  • Encode data and manage email communications
  • Handle petty cash and revolving funds
  • Coordinate employee documents and requests with relevant departments and government agencies
  • Prepare meeting minutes, monthly reports, duty orders, and positional allowances
  • Assist employees, guards, applicants, and visitors with their concerns
  • Process payment requests for bills (e.g., Globe, PLDT, rent, services, retainer fees)
  • Arrange bookings and reservations for meetings and seminars
  • Print, file, and consolidate forms and daily time records (DTRs)
  • Receive and relay documents and calls to appropriate personnel
  • Secure and renew licenses and permits (e.g., License to Operate, Authority to Deploy, SDDO)
  • Manage paperwork and operations in the absence of superior officers
  • Disseminate policies and updates to all detachments
  • Maintain and update digital and physical filing systems
  • Request office supplies and logistics as needed.
  • Address HR-related concern
  • Be available for emergency calls 24/7
  • Perform other tasks as assigned

Occasional Duties:

  • Provide secretarial support to the training institute
  • Assist in facilitating trainings, seminars, and examinations
  • Ensure compliance with PNP-SOSIA regulations within the training school

Qualifications:

  • Bachelor's degree in Office Administration or any related course
  • At least 1 year of experience in administrative or office work
  • Must be able to drive a 4-wheel vehicle -manual and automatic
  • Willing to travel anywhere in the Philippines.
  • Willing to work onsite in Chino Roces, Makati.

Job Types: Full-time, Permanent

Pay: Php18, Php19,000.00 per month

Benefits:

  • Additional leave
  • Health insurance
  • Life insurance
  • Staff meals provided

Work Location: In person

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