Scheduling Coordinator

1 week ago

Manila, National Capital Region, Philippines van den Boom & Associates Full time

van den Boom & Associates is a US-based professional services firm. We specialize in supporting life science companies primarily in the roles of part-time finance, accounting, HR, and operational support.

We are seeking a highly organized Scheduling Coordinator to become the next superhero on our internal operations team

Check out our website to learn more:

ABOUT THE ROLE

The Scheduling Coordinator will support the firm's resource management and scheduling operations. This individual will help assist with the coordination and support of managing client service team schedules.

POSITION TYPE: Full-time, night shift

WORK ARRANGEMENT: Remote

YOUR MISSION

  • Assist in the management of the firm's project and resource scheduling

  • Coordinate and monitor project assignments to ensure proper allocation of team resources

  • Update schedules in real time as priorities shift and projects evolve, using judgment to flag follow-up items

  • Collaborate with relevant stakeholders to confirm staffing needs, availability, and timing

  • Assist with analyzing utilization, capacity, and scheduling reports

  • Identify and flag scheduling conflicts, workload imbalances, or timeline risks early

  • Assist with data accuracy, reporting, and analytics related to scheduling

  • Communicate scheduling updates to stakeholders clearly and promptly

  • Provide administrative support for operational initiatives as needed

YOUR SUPERPOWERS

  • Comfortable working independently in a remote setup and aligning with US PST night shift hours

  • Bachelor's degree in business administration, operations, accounting, or related field

  • Minimum of 5 years of professional experience in a related resource management role

  • Experience working in a professional services environment preferred

  • Strong organizational and time-management skills, with the ability to manage multiple priorities

  • Tech-savvy, detail-oriented, and comfortable learning new systems quickly

  • Self-directed, able to work with minimal supervision, and proactive in problem-solving

  • Excellent English verbal communication and writing skills

  • Analytical mindset with the ability to interpret scheduling data and identify trends

  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required

  • Strong familiarity with scheduling and project management tools — Asana, Forecast, and Harvest

vdB&A is an equal opportunity employer. We welcome and consider qualified applicants regardless of race, religion, gender identity, sexual orientation, disability, or any other status protected by applicable law.

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