HR Assistant
4 days ago
GENERAL DUTIES AND RESPONSIBILITIES
The HR Assistant provides operational and administrative support to the Human Resource Group, ensuring the accurate maintenance of employee records, effective monitoring of timekeeping, punctuality, attendance, and leave credits, and strict compliance with the Bank's Code of Conduct, labor laws, and internal policies. The role requires close coordination with both the HR Supervisor and the HR Director, and flexibility in handling tasks across recruitment, employee relations, and HR compliance.
SPECIFIC DUTIES AND RESPONSIBILITIES
- Personnel Records Management
o Maintain and update accurate and complete employee records in both physical 201 Files and the HRIS database.
o Ensure timely updating of changes in employment status, benefits, and other employee-related data.
- Timekeeping, Attendance, Leave Monitoring & Benefits
o Administer daily timekeeping, monitor punctuality and attendance, and prepare regular exception reports.
o Maintain accurate leave credit balances and ensure proper documentation and approvals for leave applications.
o Process employee time records twice a month in coordination with Payroll.
o Assists with preparing and submitting statutory remittance payments.
o Process employee enrollment and deletion from the HMO provider, ensuring accurate and timely updates.
o Monitoring the Service Contract expiration date.
- Compliance & Policy Adherence
o Monitor and report compliance with the Bank's Code of Conduct, attendance policies, and other HR-related regulations.
o Assist in implementing disciplinary processes in coordination with the HR Supervisor and HR Director.
- HR Administrative Support
o Assist in the recruitment and onboarding process, including coordination of requirements, scheduling, and documentation.
o Maintain organized HR hardcopy files and ensure secure storage of sensitive records.
o Prepare and update HR-related reports such as headcount, turnover, tardiness, absences, and leave utilization
- Employee Engagement & Support
o Respond to employee queries and concerns related to attendance, leave, and HR benefits.
o Assist in organizing employee engagement activities, events, seminars, and meetings.
o Prepare and post monthly birthday announcements and other employee recognition postings.
- Other Duties
o Perform other tasks as may be assigned by the HR Supervisor, HR Director, or higher management in line with operational needs and compliance requirements.
JOB QUALIFICATIONS
- Bachelor's degree in Human Resources, Psychology, Business Administration, or related field.
- Strong organizational skills and keen attention to detail.
- Effective written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with integrity.
- Proficiency in Microsoft Office applications; experience with HRIS preferred.
- Ability to work effectively with minimal supervision and manage multiple priorities.
Job Types: Full-time, Permanent
Pay: Php16, Php17,000.00 per month
Benefits:
- Additional leave
- Free parking
Language:
- English (Preferred)
Work Location: In person
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