
HR Assistant
4 days ago
Attendance & Vacancy Monitoring
Track and update daily attendance records
Monitor and report employee absences and vacancies daily.
Recruitment & Onboarding
Conduct job posting, candidate sourcing, and initial screening.
- Prepare and manage employment contracts of site workers
Verify biodata from Project In-Charge (PICs) to confirm site worker returnees.
Employee Relations & Compliance
Issue Notices to Explain (NTEs) for AEF and site workers with habitual absences.
- Prepare and serve Decision Notices for disciplinary actions.
- Submit a Manpower Assessment Report to management on the 15th and 30th of each month.
Address employee concerns, complaints, and policy clarifications.
Compensation & Benefits Administration
Manage government-mandated benefits, including:
- SSS, Pag-IBIG, PhilHealth, 13th Month Pay of site workers
- Process contributions and purchase orders
- Prepare and certify SSS loan and Pag-IBIG MPL loan applications.
- Record and file evaluation forms for approval by the President.
Compute, process, and release quit claims and final pay for separated employees.
Incident Reporting
Prepare reports on workplace incidents as they occur.
Maintain communication with affected employees and follow up on incident resolutions.
Payroll Processing
Process site workers' payroll every Thursday.
- Audit and safekeep payroll slips for non-ATM workers every Wednesday.
Provide copies of payslips upon request.
ATM Management
Maintain ATM monitoring records in Google Sheets.
- Track ATM and debit application forms sent by Sterling Bank.
Prepare letters for inactive/not connected employees when requested.
Contract Management
Prepare, track, and update employment contracts for AEF and site workers. (End of the month)
Ensure site worker contracts are reviewed and renewed at the end of each month.
Employee Records Management (201 Files)
Create folders for new employees and organize existing records.
File and maintain secure employee 201 files.
COE, ID & Forms Management
Create and issue COE & employee IDs upon request.
Maintain updated copies of HR-related forms, including:
Reports & Documentation
Generate and submit HR-related reports, including:
- NTE Monitoring and Decision Report & Habitual Absences Report
- ATM Monitoring & No ATM Report
- PPE Monitoring Report
- 13th Month Pay & Deduction Report
- Compensation & Benefits Report
- Weekly Attendance Report
Qualifications:
- Bachelor's degree in Human Resources, BS Psychology, or related field.
- At least 2 years of experience in HR roles within the construction industry preferred; fresh graduates are welcome to apply.
- In-depth knowledge of Philippine labor laws and government-mandated benefits.
- Proficient in Microsoft Office Suite and Google Sheets.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- High level of integrity and confidentiality.
Job Type: Full-time
Pay: Php15, Php18,000.00 per month
Work Location: In person
Expected Start Date: 09/15/2025
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