Assistant Building Manager
5 days ago
The Assistant Building Manager will support the effective operation, maintenance, and management of assigned property assets. Working closely with the Building Manager, the Assistant Building Manager will play a vital role in ensuring the seamless execution of Facilities Management and Project Implementation activities, with a focus on quality, safety, and efficiency.
The ideal candidate possesses a strong technical background, exceptional organizational and customer service skills, and a hands-on approach to day-to-day building operations. This role requires a high level of integrity, accountability, and compliance with both internal company standards and client-specific regulations but not limited to, Master Deed & Declaration of Restrictions, Implementing House Rules & Regulations, and ByLaws. He/She enforces the Policy Guidelines of the Company and the Client as promulgated by the Board of Trustees.
DESCRIPTION OF FUNCTIONS
KEY ACCOUNTABILITY 1: ENGINEERING
1.
Supervise and coordinate the daily operations of 2 Building Engineers and the Maintenance Support Team (MST) to ensure efficient technical management of the property.
2.
Oversee the inspection, operation, and maintenance of all building systems and common area equipment, ensuring safety, compliance, and uninterrupted service.
3.
Implement and monitor the 52-week Preventive Maintenance (PM) schedule, minimizing breakdowns and optimizing equipment lifespan.
4.
Review, consolidate, and act on technical reports detailing equipment performance, repairs, and replacement needs.
5.
Evaluate and endorse all construction, fit-out, and upgrade plans for compliance with codes and standards prior to QA or declarant approval.
6.
Lead the planning, coordination, and execution of technical projects and facility upgrades, ensuring projects meet safety, quality, timeline, and budget requirements.
7.
Prioritize and allocate technical and project tasks based on safety, urgency, budget, and operational impact.
8.
Manage and monitor the performance of 3rd-party vendors and contractors, ensuring adherence to contracts, timelines, and safety standards.
9.
Maintain accurate records and documentation of all technical operations, maintenance activities, project progress, permits, and compliance certificates.
10.
Assist in developing and managing technical budgets, project cost estimates, and capital expenditure plans in coordination with the Building Manager.
KEY ACCOUNTABILITY 2: ADMINISTRATION
1.
Prepare and submit regular reports (e.g., monthly operations reports, maintenance activity summaries, incident logs, project updates) to the Building Manager, Area Manager, and other stakeholders as required.
2.
Maintain and organize all technical and administrative documentation, including but not limited to:
As-built plans
Permits and licenses
Inspection reports
Vendor contracts
Maintenance records
Compliance certificates
3.
Develop and recommend action plans and preventive maintenance programs to enhance the efficiency and longevity of building facilities and equipment.
4.
Assist in the preparation of budgets and cost estimates for repairs, replacements, and capital improvement projects.
5.
Monitor and track contractor performance, service agreements, and warranties, ensuring administrative records are current and accessible.
6.
Coordinate with the Building Manager in preparing meeting materials (agendas, reports, presentation decks) for Board of Trustees Meetings, Annual General Membership Meetings, and other official engagements.
7.
Ensure proper documentation and archiving of all facility-related communications, including resident advisories, circulars, vendor correspondence, and contractor proposals.
8.
Draft and review technical content for correspondences, circulars, newsletters, and notices related to building works, maintenance schedules, and project activities, subject to QA and management approval.
9.
Oversee the filing and security of all legal and conveyancing documents (e.g., Deeds, House Rules, Bylaws), ensuring they are up-to-date and available onsite.
10.
Support administrative aspects of insurance management, including maintaining records of property coverage and coordinating claims related to facility-related damages or losses.
11.
Assist in the implementation and monitoring of company and client policies, ensuring alignment with internal procedures and local regulations.
12.
Participate in inter-departmental coordination (finance, legal, procurement, etc.) to facilitate the smooth execution of facilities-related administrative tasks.
13.
Ensure accurate tracking and reporting of utilities consumption, equipment performance data, and facility usage metrics to support data-driven decision-making.
14.
Perform other administrative duties as assigned in support of technical operations, building management policies, or strategic projects.
-
Executive Assistant
1 day ago
Makati City, National Capital Region, Philippines Assistant Launch Full time ₱40,000 - ₱80,000 per yearJoin our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...
-
Executive Assistant
1 day ago
Makati City, National Capital Region, Philippines Wing Assistant Full time ₱900,000 - ₱1,200,000 per yearPosition Overview:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to both our Director and Chief Operating Officer (COO). This role requires an individual who can effectively assist with personal, professional (team and task management), and business goals (client operations) while maintaining the highest...
-
Marine Assistant Operation Manager
5 days ago
Makati City, National Capital Region, Philippines Global Process Manager Inc. Full time $104,000 - $130,878 per yearExperienceMinimum of 7 years of related work experience in any related fields in vessel business operations, shipping operations, vessel navigation, and/or machinery.Experience in training/development, process management, and data management is an advantage.2 years in a leadership or Assistant Manager role, overseeing teamsExperienced in managing...
-
Makati City, National Capital Region, Philippines Wing Assistant Full time ₱1,500,000 - ₱2,500,000 per yearKey Responsibilities Maintain and organize calendars for both executives, scheduling meetings and appointments while coordinating with various stakeholdersServe as the primary point of contact for internal and external communications, managing emails and phone calls on behalf of the executivesArrange and plan comprehensive travel itineraries, including...
-
Building Engineer
3 days ago
Makati City, National Capital Region, Philippines Rockwell Land Corporation Full time $40,000 - $80,000 per yearJob Summary:The Building Engineering supports the Building Manager and/or Head of Engineering in ensuring the smooth operation and maintenance of mechanical systems and overall building functionality within a residential property.Duties and Responsibilities:Ensure daily smooth operation of the building(s), addressing any operational issues promptly.Assist in...
-
Building Manager
5 days ago
Quezon City, National Capital Region, Philippines Marivent Hotels and Resorts, Inc. Full time ₱1,200,000 - ₱2,400,000 per yearDuties and Responsibilities:Oversee and maintain building systems, including HVAC (Heating, Ventilation, and Air Conditioning), plumbing, electrical, and fire protection systems.Conduct regular inspections and preventive maintenance to ensure systems are functioning properly.Perform routine and emergency repairs on building systems and equipment.Troubleshoot...
-
Commercial Building Manager
5 days ago
Makati City, National Capital Region, Philippines Döhle Shipmanagement Phils. Corp. Full time ₱1,200,000 - ₱2,400,000 per yearJOB SUMMARYTheCommercial Building Manageris in-charge of the commercial aspects of Döhle Haus Manila, both dormitory operations and occupancy of office spaces, tenant management, administration of housekeeping and security activities.DUTIES & ESSENTIAL JOB FUNCTIONSEnsure full occupancy of the building or available spaces are rented outPrepare and ensure...
-
Commercial Building Manager
5 days ago
Makati City, National Capital Region, Philippines Doehle Shipmanagement Phils. Corp. Full time ₱600,000 - ₱1,200,000 per yearJOB SUMMARYThe Commercial Building Manager is in-charge of the commercial aspects of Döhle Haus Manila, both dormitory operations and occupancy of office spaces, tenant management, administration of housekeeping and security activities.DUTIES & ESSENTIAL JOB FUNCTIONSEnsure full occupancy of the building or available spaces are rented outPrepare and ensure...
-
building supervisor
5 days ago
Makati City, National Capital Region, Philippines Herco Trading Inc. Full time ₱300,000 - ₱360,000 per yearThe Building Supervisor is responsible for the day-to-day operations and upkeep of assigned properties. This role ensures that facilities are safe, clean, secure, and well-maintained, while also serving as the on-site point of coordination for tenants, contractors, and management.Key ResponsibilitiesFacility Operations & MaintenanceConduct daily inspections...
-
Building Admin Assistant
2 weeks ago
Mandaluyong City, National Capital Region, Philippines TOP MANNING SERVICES CORPORATION Full time ₱144,000 - ₱360,000 per yearTop Manning Services Corporation are looking for Building Admin Assistant that will at Northbank Mandaluyong City.Qualifications:With above average interpersonal skillsWith background in handling tenant's concernsWilling to render overtimeJob Type: Full-timePay: From Php20,000.00 per monthBenefits:Flexible scheduleFlextimeLife insurancePay raiseWork...