Building Admin. and Leasing Assistant

2 weeks ago

Mandaluyong City, National Capital Region, Philippines Hanston Properties Inc. Full time ₱30,000 - ₱60,000 per year

QUALIFICATIONS:

  • Bachelor's Degree in Property Development, Real Estate Management, Business Administration, or equivalent
  • With relevant experience in property or facilities management
  • Possesses technical background or familiarity with building maintenance
  • Strong organizational skills with keen attention to detail
  • Excellent interpersonal and communication skills
  • Ability to multitask, prioritize projects, and deliver accurate, timely reports
  • Strong problem-solving and coordination skills

RESPONSIBILITIES (ORTIGAS, PASIG):

1. Tenant Relations

  • Address tenant inquiries, requests, and concerns promptly and professionally
  • Disseminate building notices, memos, and announcements to tenants
  • Handle and document tenant complaints, escalating issues when necessary

2. Documentation and Records Management

  • Prepare and process building-related documents such as contracts, permits, reports, and correspondences
  • Maintain organized filing systems (both physical and digital) for easy retrieval
  • Monitor incoming and outgoing communications related to tenants and building operations

3. Permitting and Regulatory Compliance

  • Process work permits, gate passes, and delivery authorizations
  • Coordinate with relevant government agencies for necessary permits and documentation
  • Ensure compliance with building policies, safety regulations, and statutory requirements

4. Facility Management Support

  • Assist in monitoring daily tenant occupancy and retail foot traffic
  • Facilitate parking requests and issuance of parking permits
  • Coordinate with the maintenance team regarding reported issues and trouble calls
  • Prepare and process water billing and related facility charges

5. Administrative Support

  • Perform general administrative duties such as managing calls, scheduling meetings, and maintaining office supplies
  • Provide clerical and operational assistance to the Building and Leasing teams

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