Back Office Admin Associate

3 days ago

Paranaque City, Calabarzon, Philippines FOCUS S. Full time ₱18,600 - ₱234,000 per year

1. PR Processing

  • Preparation of Offline PR and monitoring of signed PR.
  • Entry of Oracle for Online PR and endorsement to Procurement once signed and approved.
  • Receiving Goods for Department PR's and processing GRN (Goods Receipt Note).

2. Subcon Billing

  • Receiving and processing billing documents submitted by Subcon, including getting signature approval from Service and Sales Manager before endorsement to Finance.

3. Dealers Monitoring

  • Assist in getting documentation for the application of new dealers.
  • Prepare Dealer Certificate once the application is approved.

4. Trane Project Accreditation

  • Prepare necessary documents for Trane Accreditation for Sales Engineers' projects (via email and for hard copy submission).
  • Process Duns and Bradstreet via online link.
  • Prepare payment for prequalification fee (per customer).
  • Fill and collate all necessary documents before uploading to D&B.

5. Bonds Processing

  • Fill out Bond Applications form and Offline PR for submission to Marketing for approval.
  • Once SOA is provided by Marketing from the insurance broker, prepare the online PR in Oracle and monitor approval.
  • Once approved, endorse to Finance for check processing to acquire the bonds.
  • Once bonds are available, advise Sales Engineer to prepare the invoice.

6. Filing & Scanning

  • Compile all projects per folder, ensuring all related documents are included and filed as they become available.
  • Secure and file all documents submitted daily by BAS Engineer in the storage cabinet.
  • Scan documents and upload to Docushared.

7. Project Billings

  • Prepare Billing Summary for each project based on the approved TOP.
  • Prepare and collate supporting documents for billing as per customer requirements.
  • Submit and endorse to Finance Billing Team for invoicing.
  • Monitor billing submission to the customer.

8. Revenue Monitoring

  • Submit revenue updates twice a week to accounting.
  • Check updates on all projects done for invoicing.
  • Endorse hard copy of revenue monitoring to the AP team with an attachment and receiving copy.
  • Submit revenue tracker to the Contracting Manager for review and email to the AP Team.

9. Credit Memo/AR Form Write Off

  • Prepare Credit Memo Forms for approval and endorsement to the Billing Team for processing.

10. Project Cost Adjustment Approval

  • Prepare forms and documents required for cost adjustment approval (increase/decrease).

11. Meetings

  • Attend meetings with Sales Engineers and Manager for necessary approvals and updates.

12. Sales Manager Approval

  • Endorse Order Files to Sales Manager before entering into Oracle.
  • Approvals required: PR Offline/Online, Credit Memo, Amount Decrease/Increase Form, Dealership Certificate & Subcon Billing.

13. Miscellaneous Tasks

  • Print and Bind Project Submittals as necessary.
  • Service Request for Equipment Projects.
  • Create new agreement numbers for service.

14. Oracle Related Activities

  • Enter data to Oracle for labor hours per Project Engineer, billing, and deliveries.
  • Route approval of cash advance forms related to specific projects.
  • Monitor the end-to-end process, including obtaining necessary managerial approvals.
  • Process Add Item and New Customer requests to the MDM Team

Job Types: Full-time, Permanent

Pay: Php19,350.00 per month

Benefits:

  • Company events
  • Health insurance
  • Promotion to permanent employee

Expected Start Date: 10/06/2025

  • Admin Officer

    5 days ago

    Paranaque City, Calabarzon, Philippines BENSON INDUSTRIAL COLD STORAGE INC. Full time ₱900,000 - ₱1,200,000 per year

    About the role We are seeking an experienced and highly organised Admin Officer to join our team at BENSON INDUSTRIAL COLD STORAGE INC.' in Paranaque City Metro Manila. As a full-time Admin Officer, you will play a vital role in supporting the smooth and efficient operation of our business.What you'll be doingProviding a wide range of administrative support...

  • Sales and Admin Associate

    2 weeks ago

    Paranaque City, Calabarzon, Philippines Asticom Technology Inc Full time ₱144,000 - ₱216,000 per year

    If you're an animal lover, this one's for youWork Location: Along Ninoy Aquino Ave., Paranaque City, Manila (Applicants must be near the area)Compensation: ₱18,000 + allowanceSchedule: Monday to SaturdayWe are seeking a Sales & Admin Relations Associate who will work hand in hand with veterinary clinics and pet owners to build strong partnerships and...

  • cod admin

    3 days ago

    Paranaque City, Calabarzon, Philippines Golden Delivery Service Corp. Full time ₱150,000 - ₱250,000 per year

    Job Description:We are looking for a reliable and detail-oriented COD Admin to join our team. The COD Admin will be responsible for handling day-to-day cash-on-delivery (COD) transactions, monitoring rider collections, preparing reports, and assisting in administrative tasks to ensure smooth branch operations.Responsibilities:Monitor and reconcile riders'...

  • Admin Specialist

    3 days ago

    Paranaque City, Calabarzon, Philippines JG Tax and Accounting Services Full time ₱200,000 - ₱250,000 per year

    WE'RE HIRING: ADMIN STAFF Location: Parañaque (Free lodging provided with complete household appliances)We're a start-up accounting and consultancy firm looking for a reliable and creative Admin Staff to join our growing team.Qualifications: Graduate of any 2-year or 4-year course (business-related is a plus but not required) With or without experience in...

  • Admin Assistant

    5 days ago

    Paranaque City, Calabarzon, Philippines Blue Mountain Safety and Industrial Products Inc. Full time $20,000 - $30,000 per year

    About the role We are seeking an experienced and organised Admin Assistant to join our team in Paranaque City, Metro Manila. This is a full-time position that will provide critical administrative support to our growing business.What you'll be doingProviding general administrative support to the management team, including managing calendars, scheduling...

  • Admin Assistant

    5 days ago

    Paranaque City, Calabarzon, Philippines Exelerate Manpower Agency Inc. Full time ₱250,000 - ₱350,000 per year

    Key Responsibilities:Handle correspondence, phone calls, and emails.Organize and maintain files, records, and documents.Prepare reports, memos, and presentations as needed.Schedule meetings, appointments, and travel arrangements.Assist in procurement, office supplies monitoring, and logistics.Support HR, accounting, and other departments with admin...

  • Purchasing/Admin Staff

    1 week ago

    Paranaque City, Calabarzon, Philippines Sunbeams Impex Inc. Full time ₱300,000 - ₱450,000 per year

    Job QualificationsBachelor's degree in Business Administration, Supply Chain Management, or any related fieldWith or without work experience (purchasing/admin background is an advantage)Proficient in MS Office (Word, Excel, PowerPoint) and basic computer applicationsStrong organizational and time-management skillsGood communication and negotiation...

  • Admin Staff

    5 days ago

    Paranaque City, Calabarzon, Philippines Seven Star JASEM Services Corporation Full time ₱240,000 - ₱300,000 per year

    We are in need of ADMIN STAFF who will be assign at San Isidro ParañaqueQualification:-With Bachelors degree of any related course-With good communication skills-With Experience in Construction company is a plus-Can work with minimal supervisionJob Description:-Overseeing daily office activities such as managing office supplies, inventory, ordering...

  • Admin Officer

    5 days ago

    Antipolo City, Calabarzon, Philippines Dragonhart Construction Enterprise, Inc Full time ₱360,000 - ₱420,000 per year

    Job Title: ADMIN OFFICERReports to: ADMIN MANAGER/CEOQualifications and requirements:Graduate of Business Management, or any related field.At least 3 to 5 years of administrative experience, preferably in hauling, equipment leasing/rental, and trucking.Proficient in organizing and coordinating office operations, including record keeping, file management,...

  • Admin Assistant

    5 days ago

    Paranaque City, Calabarzon, Philippines BruntWork Full time ₱150,000 - ₱250,000 per year

    This is a remote position. Job Highlights Contract: Independent Contractor Schedule: Fixed schedule, 12 PM to 4 PM or 1 PM to 5 PM, Friday through TuesdayClient Timezone: UK (London) Client OverviewJoin an innovative lifestyle brand that's revolutionizing the traditional studio experience in London's creative scene. This emerging company is transforming...