Admin Manager

4 days ago

Makati City, National Capital Region, Philippines KC Global Talent Solutions, Inc. Full time

Manage day to day administration while ensuring cost control on

regular expenses such as–

Maintenance related expense

Stationary

Rental

Communications equipment

Guest house management

Pantry/ refreshments

Cafeteria (if present within the given region)

Responsible for maintenance of furniture, fixtures and other office equipment and represent admin team in audit.

Maintain all communication equipment including Video Conferencing, telephones - landlines (ISD & STD), mobiles, EPBX & PRI lines etc.

Ensure implementation of the contract negotiated with service

Providers.

Responsible for provision of stationery, food, corporate gifts, etc.

as per requirement given by Business Units/ Management.

Maintain records of telephone, mobile, electricity, ACs and other

vendor bills etc. to ensure timely payment of bills after seeking

approvals.

Process bills to accounts for payments and maintain

receipts of invoices. Ensure filing of claims and recovery.

Process material management payments through SAP.

Ensure compliance to VFAR while processing invoices for

payments and compliance to purchase policy.

Handle petty cash – Manage day to day requirements for petty

cash by preparing vouchers and making reports for payments to

cellular service providers, entertainment facilities providers and

other vendors.

Co-ordinate with employees, housekeepers, vendors etc. for

procurement, repair & maintenance of day to day office facilities.

Ensure proper book keeping of MIS reports, audits reports

and documents like lease, MOUs, Boqs, Bills , payments, etc.

Ensure compliance with ISO 14001 and maintain premises to

preserve the environment by effectively managing power, AC

systems, generators and amenities like water, etc.

Ensure adherence to code of conduct and ensure process

implementation as per Administration SOP /manuals.

Ensure compliance with information security policies and

Procedures.

Ensure compliance of shops and license certifications and timely

renewal of vendor contracts for all VAC's.

Respond to inquiries & troubleshooting and ensure internal

customer satisfaction of all stakeholders.

Ensure timely renewal of maintenance contracts.

Responsible for handover of premises on expiry of lease and

takeover of premise. Obtain clearance certificates at time of

handover.

Assist in the sale of old company cars and other assets.

Assist and supervise refurbishment projects.

Ensure judicious use of natural resources.

Adhere to the environment health and safety policy/objectives and

guidelines of the organization.

Requirements

At least 5 years of work-related experience.

With experience in processing material management payments through SAP.

Has an experience in ensuring compliance with information security policies and procedures.

Job Type: Full-time

Pay: Php45, Php60,000.00 per month

Work Location: In person

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