Admin/Purchasing Manager

3 days ago

Makati City, National Capital Region, Philippines Songon Food Corporation Full time ₱80,000 - ₱120,000 per year

Job Overview:

An Admin/Purchasing Manager is responsible for overseeing the Admin and Purchasing Department, ensuring all needed items and materials can be supplied by the back office and all repairs and maintenance can be handled and scheduled as required.

Duties and Responsibilities:

Purchasing

  • Source and purchase raw materials as requested
  • Developing and maintaining relationships with the suppliers, negotiating prices and contracts, quality of items or materials, monitoring the performance of the vendors, and ensuring timely delivery of goods and services.
  • Monitor the inventory levels and coordinate with the outlet.
  • Analyze purchasing trends and recommend cost-saving strategies.
  • Ensure proper documentation of deliveries, invoices, supplier payments, and other relevant documentation.
  • Regularly review product pricing and update the management on it.

Administrative Management

  • Oversee back-office administrative functions such as permits, office supplies, utilities, and service contracts.
  • Maintain accurate and organized records of purchases, supplier documents, and permits.
  • Coordinate with the Finance/Accounting department for administrative requirements (contracts, reimbursements, payments).
  • Oversee repairs and maintenance of equipment (work permit, schedule, etc.).
  • Assist with inventory tracking and reporting to ensure accurate stock levels.

Repairs & Maintenance

  • Serve as the key point of contact for all matters related to the Planned Maintenance System (PMS), ensuring timely scheduling and execution of preventive maintenance tasks.
  • Coordinate and oversee repairs and maintenance activities to ensure all machinery and equipment operate at optimal efficiency.
  • Maintain accurate maintenance records and generate reports for audits and performance reviews.
  • Liaise with vendors, technicians, and other departments to plan and execute repair work efficiently and cost-effectively.

Reporting and Coordination

  • Supervising the purchasing and admin staff and overseeing their daily activities and efficient workflow.
  • Prepare a weekly report needed by the Mancom meeting held in the back office.

Qualifications:

  • Bachelor's degree in Business Administration, Supply Chain Management, or related field.
  • At least 3-5 years of experience in the same position, preferably in the F&B industry.
  • Negotiation and vendor management skills.
  • Knowledge in inventory management
  • Strong attention to detail and ability to multitask.
  • Excellent communication and organizational skills
  • Proficient in utilizing Google Workspace and Excel
  • Team player with good interpersonal skills

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