Masterfile and Importation Staff
4 days ago
- Masterfile Management – ensuring accuracy and completeness of item and vendor records in the ERP system
- Importation Support – coordinating shipment documentation and compliance for imported goods
Key Responsibilities:
Masterfile Management:
- Create, review, and update item and vendor master data in the procurement system (Odoo)
- Ensure proper naming conventions and prevent duplicate or inactive entries
- Coordinate with Procurement, Accounting, and other departments for approvals and updates
- Perform regular audits of masterfile records for accuracy and consistency
- Generate reports related to vendor and item data
- Assist in data cleanup and system maintenance tasks
Importation Support:
- Coordinate with international suppliers, customs brokers, and freight forwarders regarding shipment schedules and documentation
- Prepare and review import documents (e.g., bill of lading, commercial invoice, packing list, certificate of origin)
- Monitor shipment status and update internal stakeholders
- Ensure compliance with customs and government regulations, including permits and tariffs
- Maintain import records and trackers for audit and reporting purposes
- Assist in resolving shipment delays, discrepancies, or documentation issues
Qualifications:
- Graduate of Business Administration, Supply Chain, Customs Administration, Accounting, or related courses
- Experience in procurement support, data entry, or importation is an advantage but fresh graduates are welcome to apply
- Strong attention to detail and data accuracy
- Familiarity with ERP systems (e.g., Odoo) is a plus
- Proficient in Microsoft Excel and Google Sheets
- Good communication and coordination skills
- Willing to learn and work in a fast-paced environment
- Organized, responsible, and able to handle confidential information
If you are interested, send your resume to
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