Accounts Payable Specialist

4 hours ago

Cebu City, Central Visayas, Philippines OfficePartners, 360 Inc. Full time ₱400,000 - ₱600,000 per year

Responsibilities:

  • Invoice Processing: Audit and process high-volume vendor invoices in a cloud-based OCR solution for invoice management. Review, verify, and process incoming invoices from vendors and suppliers to ensure accurate coding and timely payment.
  • Discrepancy Resolution: Investigate and resolve discrepancies between purchase orders, invoices, and receipts, ensuring correct documentation and approval.
  • Payment Processing: Ensure timely payment of invoices through checks, ACH, or electronic transfers, in accordance with company policies and payment terms.
  • Vendor Communication: Maintain positive relationships with vendors by responding to inquiries, resolving payment issues, and providing updates on payment status.
  • Record Keeping: Maintain accurate and up-to-date records of all transactions, including invoices, payments, and adjustments, ensuring proper filing and documentation.
  • Reconciliations: Perform monthly reconciliations of accounts payable ledger, identifying discrepancies, and making necessary corrections.
  • Expense Reporting: Assist with the preparation of financial reports, including monthly accounts payable summaries, accruals, and aging reports.
  • Compliance & Internal Controls: Adhere to company policies and accounting standards while ensuring compliance with local, state, and federal regulations.
  • Collaboration: Work closely with internal teams (procurement, finance, etc.) to ensure smooth processing and resolve any related issues.

Requirements:

  • Amenable in working on a night shift
  • Amenable in working on-site
  • Bachelor's degree in Accounting or related field.
  • More education or experience may be preferred.
  • Knowledge of US accounting is preferred.
  • Strong analytical, communication, and computer skills.
  • Understanding of mathematics accounting and financial processes.
  • Experience in accounting or finance roles is required; AR/AP experience is ideal.
  • Ethical behavior.
  • Attention to detail.
  • Strong excel skills are a must – vlookup, index/match, pivots, and other standard formula knowledge are mandatory.

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