Executive Assistant to the President

2 hours ago

Taguig, National Capital Region, Philippines Chelsea Shipping Full time ₱160,000 - ₱200,000 per year

An Executive Assistant at Chelsea Logistics and Infrastructure Holdings Corp. acts as a strategic partner, ensuring the executive's time is managed effectively and daily operations run smoothly. This role requires a high degree of professionalism, discretion, and the ability to handle complex and confidential information.

Core Responsibilities

Calendar and Schedule Management:

  • Manage and maintain the executive's complex calendar, prioritizing inquiries, preventing conflicts, and ensuring proper time allocation.
  • Coordinate, schedule, and organize internal and external meetings, including those with the Board of Directors.

Communication and Correspondence:

  • Serve as the primary point of contact and gatekeeper between the executive and internal/external stakeholders (employees, clients, partners, suppliers).
  • Draft, review, and filter emails, phone calls, and other correspondence on behalf of the executive.

Logistics and Travel Planning:

  • Arrange comprehensive domestic and international travel logistics, including flights, accommodation, transportation, and detailed itineraries.
  • Process and track expense reports and reimbursements.

Document and Presentation Preparation:

  • Design, develop, and produce complex documents, reports, and presentations (e.g., for board meetings, investor briefings).
  • Prepare meeting agendas, take and transcribe accurate meeting minutes, and follow up on delegated action items.

Administrative and Project Support:

  • Maintain strict confidentiality with all sensitive materials and information.
  • Assist in special projects, conduct research, and help manage department budgets/expenses.
  • Manage and maintain an efficient filing system and contact database

Job Type: Full-time

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Pay raise
  • Staff meals provided

Ability to commute/relocate:

  • Taguig: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Preferred)

Experience:

  • Executive Assistant: 1 year (Preferred)

Work Location: In person

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