Operations Management Trainee

Job Title: Management Trainee - Office Based Internship

Company: Project Swim, Assist Cleaning, and Astrominds (Under 1 Umbrella Company named We Group WMO)

Location: 2nd HQ located at Park Triangle Corporate Plaze, BGC, Tagiug City, Metro Manila, Philippines, 1634

Department: Operations

Reports to: Operations Manager, COO, CEO

Work Hours: 10:00 AM to 7:00 PM (9-hour shift)

Job Summary:

This role functions much like a Management Trainee - Office Based Internship in a shipping company, but applied in a broader business setting. The position ensures that once a client is secured by the Sales and Marketing Department, all necessary operational steps are carried out smoothly. This includes entering client details into the system, reviewing and assigning from a ready pool of independent contractors, ensuring that all contractor records and requirements are complete, and preparing the corresponding agreements for both client and contractor. The role also manages outsourcing when additional contractors are needed for upcoming projects. Beyond assignment, this position serves as the primary point of contact between clients and contractors from handling clarifications, monitoring progress, and ensuring that the engagement is properly documented until completion.

Key Responsibilities:

• After Sales & Marketing Department closes a deal, you'll receive the client's details (project requirements, skills needed, and timeline).
• You will enter all these details into the company system or database for tracking.
• Review our list of available independent contractors.
• Match the client's needs with the contractor's skills, experience, and availability.
• Make sure the contractor you choose is complete with documents (IDs, permits, certifications, etc.) and is fully ready to work.
• Contact the chosen contractor to confirm their availability and willingness to take the project.
• Send the candidate to the client for approval if required.
• Once both client and contractor confirm, finalize the assignment.
• Prepare two agreements:
• One agreement between the Client and the Company.
• One agreement between the Contractor and the Company.
• Make sure both documents are signed before work begins.
• Provide the contractor with deployment instructions and any client requirements.
• From the time a project starts until it is completed, you will be the primary point of contact for both the client and the contractor.
• Handle any questions, clarifications, or issues that come up during the project.
• Make sure updates and concerns are properly communicated on time.
• Keep track of the project's progress.
• If a contractor needs replacement or support, act quickly to resolve it.
• Report updates and issues to management when necessary.
• Once the project is done, ensure that all documents are completed and filed.
• Update the contractor's status in the database (whether they're free for the next project or still assigned).
• Collect feedback from both client and contractor and record performance notes for future reference.
• Continuously look for new independent contractors to add to the pool.
• Verify their documents and qualifications before adding them to the system.
• Monitor expiry dates of licenses, permits, or certifications so that everyone stays deployment-ready.
• Build a strong pipeline of talent so we are always ready for new client projects.

Qualifications:

• Education: Bachelor's degree in Human Resource Management, Business Administration, or related field.
• Experience: At least 1–2 years of experience in a manning agency, recruitment, HR, or operations. Fresh graduates with strong organizational skills may also be considered.
• Skills: Proficiency in Google Workspace (Google Sheets, Google Docs, Google Drive, Google Calendars, Keeps, and Gmail).

How to apply: Applicants can send their resume directly to with having the Subject: Management Trainee - Office Based Internship || WMO. Thank you and God Bless

Job Types: Full-time, Part-time

Pay: From Php250.00 per day

Benefits:

• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person