Accounts Payable Coordinator

6 days ago

Pasig, National Capital Region, Philippines Satellite Office Full time ₱30,000 - ₱60,000 per year

POSITION:

Accounts Payable Officer

PRIMARY FUNCTION
We are seeking a highly skilled and detail-oriented Accounts Payable Specialist to manage end-to-end AP functions, compliance reporting, and vendor management. This role will play a key part in supporting daily AP operations while leading the implementation and rollout of a new automated AP software system. The successful candidate will have strong experience in ERP systems (Pronto or equivalent), proven ability to manage compliance processes, and a hands-on approach to system transition and process improvement.

KEY RESPONSIBILITIES & DUTIES

Accounts Payable Processing

  • Process invoices (approximately 5-10 a day).
  • Prepare EFT payment proposals and ensure accurate and timely bank submissions for all branches.
  • Handle lease repayments (e.g., KHK, Scafom-rux).
  • Support key vendor relationships, including reconciliation, administration, and monthly invoice processing (e.g., Bunnings).

Supplier Master Data Maintenance

  • Maintain supplier master data to ensure accuracy and compliance.
  • Regularly review accounts to ensure data integrity.

Expense & Credit Card Management

  • Act as the single point of contact, reviewing data for valid tax invoices and receipts.
  • Process travel credit card reconciliations.
  • Manage personal expense claim processing.

Compliance & Reporting

  • Own the preparation and submission of AP compliance reports, including:
    • Payment Times Reporting Act (biannual).
    • Taxable Payments Annual Report (TPAR).
  • Support commercial analysts during reviews, audits, and government portal submissions.

System Transition & AP Automation

  • Be a key user and administrator for the new AP automation software.
  • Support process improvement initiatives, automation, and efficiency gains.

Other Responsibilities

  • Assist with bank and cash reconciliations.
  • Provide support during audit periods.
  • Perform manual processing as needed.

Qualifications & Experience

  • Minimum 3 years of Accounts Payable experience, with exposure to end-to-end AP functions.
  • Background in any ERP system background (Pronto ERP experience highly preferred).
  • Demonstrated experience transitioning systems or leading software implementation projects.
  • Solid understanding of AP compliance requirements in Australia (AU experience preferred).
  • Strong analytical and problem-solving skills with attention to detail.
  • Ability to learn quickly and manage multiple priorities in a fast-paced environment.
  • Industry background in construction or related sectors is a plus.

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