Administrative Officer

6 days ago

Mandaue City, Central Visayas, Philippines Ng Khai Development Corporation Full time ₱40,000 - ₱120,000 per year

We are looking for an organized and detail-oriented Administrative Officer to join our team. The successful candidate will be responsible for a range of administrative tasks, including the compilation of sales reports, handling collections, record-keeping, and supporting the overall operations of the office. The role requires excellent organizational skills, attention to detail, and the ability to work under minimal supervision while managing multiple tasks effectively.

Key Responsibilities:

Sales Report Compilation

  • Collect and organize data from the sales team and prepare weekly, monthly, and quarterly sales reports for management review.

Collections Management

  • Oversee and monitor the collection of outstanding payments, maintaining accurate records of transactions and following up with clients to ensure timely settlement of accounts.

Financial Record-Keeping

  • Maintain accurate and up-to-date sales and financial records, processes invoices, and monitor accounts receivable.
  • Maintain organized filing system for both physical and electronic documents.
  • Ensure compliance with data protection regulations and company policies.

Data Entry & Documentation

  • Ensure the accurate entry of data into company systems, including sales information, client payment records, and other financial documents.

General Administrative Support

  • Provide support for day-to-day administrative tasks such as scheduling meetings and managing calendars.
  • Prepare and distribute internal and external communications, including memos and reports.
  • Handles procurement-related tasks, check the completeness and accuracy of supporting documents (e.g., purchase requests, abstract of canvass, etc.) expedite other related plans and reports.

Correspondence & Communication

  • Handle internal and external communications, including responding to emails, phone calls, and other inquiries related to sales and finance matters.

Team Collaboration

  • Collaborate with other departments (e.g., Finance, Sales, and Operations) to ensure the smooth flow of information and administrative processes.

Qualifications

  • Bachelor's degree in Business Administration, Management, Accountancy or a related field.
  • Previous experience in administrative functions is preferred.
  • Excellent analytical skills with an incredible attention to detail.
  • Excellent organizational skills and the ability to manage multiple tasks effectively.
  • Strong verbal and written communication skills.
  • Experience and proficiency in computerized accounting systems is preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)
  • Strong organizational and multitasking abilities.
  • Detail-oriented and able to maintain accuracy in work.
  • Ability to work independently and as part of a team.

What We Offer

  • Competitive Salary
  • Opportunities for Professional Development and Career Advancement
  • Free Lunch
  • Fixed Weekend Off

Job Type: Full-time

Benefits:

  • Free parking
  • Opportunities for promotion
  • Promotion to permanent employee
  • Staff meals provided

Ability to commute/relocate:

  • Mandaue, Cebu: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Required)

Experience:

  • Administrative: 2 years (Preferred)

Location:

  • Mandaue, Cebu (Preferred)

Willingness to travel:

  • 100% (Preferred)

Work Location: In person

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