Administration Staff

5 days ago

Socorro P, Philippines ITAL DESIGN METALLITE ILLUMINAZIONE MARKETING Full time

The Administration Staff provides comprehensive administrative and clerical support to ensure efficient operation of the office. This position assists in managing day-to-day administrative tasks, documentation, coordination with departments, and maintenance of company records, supplies, and communications to support smooth business operations.

DUTIES AND RESPONSIBILITIES

Administrative Support:

  • Handle office correspondence, including incoming and outgoing emails, calls, and memos.
  • Prepare reports, letters, forms, and other documents as required.
  • Maintain and update company records, files, and databases.
  • Assist in scheduling meetings, appointments, and company events.
  • Coordinate with suppliers, service providers, and other departments for administrative requirements.

Office Management:

  • Monitor and manage office supplies and inventory.
  • Ensure that office equipment and facilities are properly maintained and functioning.
  • Facilitate requisitions and purchase requests for administrative needs.

Documentation and Filing:

  • Maintain organized filing systems (electronic and physical).
  • Ensure accuracy, confidentiality, and proper storage of company documents.
  • Assist in the preparation of reports, vouchers, and other official records.

Support to HR and Operations:

  • Assist in onboarding and administrative requirements for new employees.
  • Coordinate attendance sheets, leave forms, and HR-related documents.
  • Support logistical arrangements for meetings, events, and employee activities.

Other Tasks:

  • Perform other related duties that may be assigned from time to time by management.

QUALIFICATIONS

  • Bachelor's degree in Business Administration, Office Management, or related field.
  • Preferably with at least 1 year of administrative experience (fresh graduates may also be considered).
  • Proficient in MS Office applications (Word, Excel, PowerPoint).
  • Strong organizational and communication skills.
  • Detail-oriented, reliable, and able to handle multiple tasks efficiently.
  • Can work independently and maintain confidentiality at all times.

CORE COMPETENCIES

  • Organization and time management
  • Attention to detail
  • Communication and interpersonal skills
  • Problem-solving and initiative
  • Teamwork and adaptability
  • Confidentiality and professionalism

Job Types: Full-time, Permanent

Pay: Php18, Php20,000.00 per month

Work Location: In person

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