PH - Office Administrator

About Us
Intrepid Asia is a leading e-commerce and Digital Solutions Provider in Southeast Asia. We offer end-to-end omni-channel ecommerce management, a wide range of Digital Marketing Services and advanced Market Intelligence, all powered by state-of-the-art in-house Technology to our client base of leading international brands across all key marketplaces and social platforms in all 6 SEA countries. Brands love our regional presence, our excellent data-driven and growth-focused services, which are enabled by the strongest team in the industry, and our advanced marketing and tech capabilities.

We are growing rapidly, and as the exclusive partner of Flywheel in SEA, we offer many exciting opportunities to work with leading brands across multiple categories and key industry players. By joining us, you will work on the cutting edge of digital commerce in SEA, and experience what it takes to drive a successful e-commerce business end-to-end.

The Role

The Office Administrator ensures the efficient operation of the office by managing people, processes, and resources. This role oversees administrative functions, office maintenance, budgeting, and staff support to maintain a productive and positive work environment. The Office Administrator serves as the central point of contact for all office and facilities related matters and supports the team in rolling out relevant related matters and supports company leadership in implementing policies and procedures relevant to office and facilities related matters.

Your responsibilities will include:

• Oversee daily office operations, including procurement of supplies, facilities maintenance, and vendor management including pantry stock management, cleaners relationship management and other related matters.
• Organize and coordinate meetings, appointments, and company events; manage travel arrangements and accommodation bookings.
• Maintain and update office policies and procedures; ensure compliance with Philippine labor, health, safety, and data protection regulations.
• Develop and maintain filing systems (digital and paper), ensuring records are accurate and secure.
• Liaise with IT and facilities to ensure proper functioning of office technology and infrastructure.
• Serve as the main point of contact for visitors, vendors, and internal staff regarding office operations.
• Prepare reports, presentations, and correspondence as needed.

Who we look for – the ideal profile:

• Bachelor's degree in business administration, management, or a related field
• At least 2 years of relevant work experience in office administration or management
• Strong written and verbal communication skills in English and Filipino
• Interpersonal skills for managing staff and fostering a positive workplace
• Proficiency in office software (Microsoft Office Suite, spreadsheets, databases)
• Attention to detail and problem-solving skills
• Flexibility and adaptability to changing office needs

What we offer:

• Competitive compensation package
• Autonomy to lead high-impact projects with top-tier brands
• Professional, high-paced, open, fun, collaborative and international team and culture
• Ample opportunities for professional development and career growth
• The chance to shape brand success across Southeast Asia's digital commerce ecosystem.

Note: We will not be accepting any unsolicited resumes or CVs from headhunting or recruitment agencies at this point. Any CVs or profiles shared with us will not be entertained, and in the event of dispute, Intrepid will not be liable for any material compensation to third parties