Administrative Coordinator

1 week ago

Manila, National Capital Region, Philippines InsBOSS USA, Inc. Full time ₱300,000 - ₱600,000 per year

The Administrative Coordinator manages daily office functions, supporting senior management and departments through scheduling, correspondence, data entry, and system maintenance. The role ensures smooth communication, organizes meetings and events, and assists with reports and presentations. Success in this position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Responsibilities

  • Manages calendars, travel arrangements, expense reports, and correspondence
  • Prepares and organizes documents, reports, and presentations
  • Coordinates meetings, events, and strategic activities with stakeholders
  • Maintains organized electronic and physical filing systems
  • Handles confidential information with discretion
  • Supports special projects and ensures deadlines are met efficiently

Qualifications

  • 1 year of experience in an administrative role
  • Excellent English communication skills (written and verbal)
  • Strong phone, email, and instant messaging communication abilities
  • Skilled in time management; able to coordinate multiple projects simultaneously
  • Proficient in Microsoft Office, spreadsheets, word-processing software, and quick to learn new tools
  • Familiar with CRMs, VoIP, cloud services, online calendars (e.g., Google Calendar), and desktop sharing
  • Tech-savvy with a proactive and adaptable attitude
  • Flexible team player with impeccable interpersonal skills
  • Maintains confidentiality and company trust
  • Able to work on a graveyard shift

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