HSE System and Administration Coordinator

2 weeks ago

Manila, National Capital Region, Philippines ASW Full time ₱104,000 - ₱130,878 per year

Job Description

The Opportunity

Our partner is a trusted industry leader known for delivering top-tier products across hygiene and cleaning services. With a rich heritage, a strong national presence, and a forward-thinking approach to innovation and sustainability, they continue to set the standard that brings out the best in everyday life.

They're looking for a HSE System Administration Coordinator based in Manila, Phillippines to be a part of the dynamic team The role focuses on supporting the management and upkeep of HSE systems, ensuring compliance with document and data control, coordinating training and audit programs, and promoting continuous improvement across HSE practices.

This is a hybrid position based at our ASW office in BGC, Taguig — with 1 day in-office and others remote. The role follows Australian business hours (6:00 AM to 3:00 PM Manila time), offering a great balance of structure and flexibility.

Key Responsibilities

  • Maintain HSE Management System documentation to ensure compliance with ISO9001 (Quality), ISO45001 (Safety), ISO14001 (Environmental), and Halal/Kosher standards.
  • Keep Company Standard Operating Procedures (SOPs) updated and aligned with business activities and compliance requirements.
  • Administer and maintain key databases including Training, Contractor Management, and documentation system for document control and compliance.
  • Support the HSE Manager in maintaining the HSE Risk and Compliance database and ensure follow-up on outstanding actions.
  • Manage SharePoint and internal platforms to ensure clear, organized, and accessible information sharing across the business.
  • Coordinate the yearly training calendar by working with managers, booking training sessions, and liaising with training providers to meet schedules.
  • Organize and manage the annual HSE internal audit calendar, including sending reminders and scheduling audits with responsible personnel.
  • Ensure all administrative tasks related to HSE systems, training, audits, and documentation are completed accurately and on time.

Skills, Experience & Qualification

  • A bachelor degree in Science is desirable, or equivalent experience.
  • Experienced with similar positions in Health, Safety & Environment positions.
  • Proficiency in Microsoft Excel and PowerPoint; strong documents & data management with reporting capabilities.
  • Excellent verbal and written communication skills with the ability to engage and influence stakeholders at all levels.
  • Strong problem-solving skills with the ability to interpret data and provide actionable insights.
  • Effective time management, ability to prioritize tasks, and deliver results in a fast-paced environment.
  • Demonstrated resilience, openness to change, and a proactive approach to continuous improvement and process enhancement

ASW Offers

  • A diverse, inclusive, and supportive company culture.
  • Competitive remuneration.
  • Opportunity to collaborate and work with global clients and stakeholders.
  • Medical benefits.
  • Great Paid Leave entitlements.
  • Team outings, travel opportunities, company parties/events, and other exciting activities.
  • Exposure to an international environment, working with people across Malaysia, Vietnam, Thailand, the Philippines, and Australia.
  • Industry and role-related training.
  • Ongoing career opportunities.
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