Virtual Assistant

1 week ago

Manila, National Capital Region, Philippines On Demand Innovation Full time ₱250,000 - ₱500,000 per year

Key Responsibilities:

Administrative Support:

  • Manage email inboxes: filter, prioritize, respond to, and flag messages.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare and edit documents, reports, and presentations (e.g., in Google Workspace or Microsoft Office).
  • Conduct online research on various topics as requested.
  • Maintain digital filing systems to ensure documents are easily accessible.

Communication:

  • Serve as a point of contact between the executive/team and internal/external parties.
  • Draft and send professional communications on behalf of the team.
  • Handle confidential information with discretion.

Project & Task Management:

  • Assist with special projects, including data entry, research, and presentation preparation.
  • Help manage task lists and project timelines to ensure deadlines are met.
  • Provide light bookkeeping support (e.g., tracking expenses, processing invoices) using tools like QuickBooks or FreshBooks.

Other Potential Duties (customize based on your needs):

  • Social Media Management: Schedule posts, engage with followers, and create basic graphics.
  • Customer Support: Respond to customer inquiries via email or chat.
  • Content Management: Update website content using CMS like WordPress.
  • E-Commerce Support: Manage product listings, update inventory, and process orders.

What We're Looking For (Qualifications):

Required:

  • Proven experience as a Virtual Assistant, Executive Assistant, or relevant administrative role.
  • Exceptional written and verbal communication skills.
  • High degree of proficiency with core productivity software (Google Workspace - Docs, Sheets, Calendar, Drive; or Microsoft Office Suite).
  • Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Self-motivated and able to work independently with minimal supervision.
  • Reliable high-speed internet connection and a dedicated, quiet workspace.

Preferred (Bonus Skills):

  • Experience with project management tools (e.g., Asana, Trello, ClickUp).
  • Familiarity with communication platforms (e.g., Slack, Zoom).
  • Basic graphic design skills (e.g., Canva).
  • Experience with [mention any specific software relevant to your industry, e.g., Shopify, HubSpot, Salesforce].

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