Admin Assistant

1 week ago

Pasig, National Capital Region, Philippines CYBALINK SOLUTIONS, INC. Full time ₱900,000 - ₱1,200,000 per year

Why You'll Love Working With Us

  • Competitive Salary & Annual Bonuses – Your hard work deserves great rewards.
  • Comprehensive HMO – Full coverage for you plus 1 FREE dependent.
  • Generous Meal Allowance – Stay fueled and focused every day.
  • 30 Days Paid Leave – Wellness, vacation, and sick leave, with conversion options.
  • Growth & Engagement – Ongoing training, quarterly workshops, and monthly games with exciting prizes.
  • Fun, Supportive Culture – Celebrate wins and enjoy a workplace that values you.
  • Unlimited Coffee & Water – Keep refreshed and energized throughout the day.
  • 2 days weekly rest for a better work-life balance

Job Overview:

We are looking for an Admin Assistant to support HR, Recruitment, and Mobilisation functions for our client in the trades and labour sector. This role requires not only strong recruitment expertise but also proficiency in HR and recruitment software tools to manage data, compliance, and candidate experience

Key Responsibilities:

  • Manage end-to-end recruitment and onboarding by encoding and tracking applications in Avature (ATS), coordinating medical requests through Rapid Crews, and ensuring candidate profiles are updated accurately.
  • Conduct referee checks using Referoo and manage digital documentation through DocuSign for faster processing and compliance.
  • Collaborate with recruiters, accounts, and HSE teams via MS Teams and SharePoint to ensure smooth coordination and adherence to project deadlines.
  • Prepare and maintain accurate recruitment trackers, reports, and dashboards in Microsoft Excel and other MS Office tools for internal and client reporting.
  • Support mobilisation and onboarding by scheduling client inductions, uploading tickets/licences in H-Drive and HRIS systems, and monitoring compliance through project trackers.

Qualifications:

  • Bachelor's degree in Psychology, Business Management, or related field.
  • At least 3 years of experience in end-to-end recruitment and onboarding administration.
  • Strong command of HRIS and recruitment tools (Avature, Rapid Crews, Referoo, DocuSign, MS Office).
  • Excellent English communication skills (written and verbal).
  • Experience with Australian clients is an advantage.
  • Strong attention to detail, ability to multitask, and thrive under pressure.
  • Must be willing to work on a project-based contract (6 months) with potential extension depending on client needs.
  • Willing to work full time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday - Friday, 7:00 AM-4:00 PM).

Company Overview:

Cybalink Solutions is a global outsourcing partner specializing in providing world-class operational support to the construction, engineering, and resources industries. If you excel in a dynamic, fast-paced environment and have a keen eye for optimizing operations, apply now to lead our team and drive transformative success in the construction, engineering, and resources industries Join us at Cybalink Solutions and be at the forefront of operational excellence.

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