Admin Logistics Accounting Assistant

3 days ago

Pasig, National Capital Region, Philippines Satellite Office Full time ₱300,000 - ₱450,000 per year
Position Overview

The Admin / Logistics / Accounts Assistant is responsible for supporting the finance, logistics, and administrative operations of the business. This role provides essential support in accounts payable/receivable, order processing, freight coordination, and general office administration. The position requires strong attention to detail, time management, and the ability to work collaboratively across departments to ensure efficient business operations.

Key Responsibilities

Accounts and Finance Support

Process accounts payable and receivable, including invoice creation and reconciliations.Conduct bank and credit card reconciliations in line with company procedures.Assist with month-end processes, reporting, and filing of financial records.Prepare debtors and creditors reports for management.Support debt collection activities when required.Create and manage payment batches, ensuring accuracy and timeliness.Maintain accurate filing and archiving of financial documents.

Logistics and Dispatch

Create new sales orders in the system (EXO) and maintain records.Coordinate with freight companies to determine shipping requirements (pallet size, weight, destinations).Obtain and compare freight quotes; prepare consignment documentation.Print and apply freight and product labels for shipments.Prepare and scan dispatch paperwork, saving digital copies for records.Liaise with clients to confirm dispatch and provide tracking information where necessary.Book pickups with freight providers and monitor delivery progress.

Stock and Receiving

Record batch numbers and update stock records in EXO.Receive goods accurately in the system and ensure proper labeling for stock control.Assist with inventory checks to ensure stock accuracy and availability.

Administration and Support

Provide general administrative assistance to the finance and logistics teams.Support CRM entries and updates (e.g., Hubspot).Maintain stock/ordering records via Comstock or other internal systems.Assist with customer communications, including PO confirmations and email correspondence.Ensure proper document control, filing, and digital archiving of all admin/logistics paperwork.

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