Administrative Assistant

4 days ago

San Antonio Village, Calabarzon, Philippines Larone Crafts Full time ₱150,000 - ₱300,000 per year

**Job Title:** Administrative Assistant

**Reports To:** General Manager

**Employment Type:** Full-Time in-person

Aranga St., San Antonio Village, Makati

Work hours are 8am to 5pm Mondays to Fridays

**Job Summary:**

The Administrative Assistant provides essential support to the company's operations by managing purchase orders, processing supplier payments, preparing carton marks, and ensuring the timely renewal of business permits. This role requires strong organizational skills, attention to detail, and the ability to coordinate with suppliers, logistics partners, and regulatory agencies.


**Key Responsibilities:**
**1. Purchase Orders and Supplier Payments:**

  • Prepare and issue **purchase orders (POs)** to suppliers based on approved requisitions.

  • Track and follow up on order fulfillment to ensure timely delivery of materials.

  • Process and coordinate **payments to suppliers**, ensuring accuracy in invoicing and reconciliation.

  • Maintain and update records of all POs, invoices, and payment transactions.

**2. Administrative Support:**

  • Maintain accurate filing systems for purchase orders, payment records, shipping documents, and compliance certificates.

  • Assist in preparing reports related to procurement, payments, and regulatory compliance.

  • Communicate with suppliers, government agencies, and internal teams regarding administrative matters.


**Qualifications and Skills:**
  • **Education:**

Bachelor's degree in Business Administration, Accounting, Logistics, or a related field preferred.

  • **Experience:**

  • No experience needed

  • **Skills:**

  • Proficiency in Microsoft Office (Excel, Word, Outlook) and business management software.

  • Strong organizational and time management skills.

  • Excellent communication and coordination abilities.

  • Attention to detail and accuracy in documentation and financial transactions.

  • **Attributes:**

  • Ability to handle multiple tasks and work under pressure.

  • Proactive, resourceful, and able to work independently.

  • Trustworthy and able to handle confidential information with discretion.


**Work Environment:**

  • Office-based, working closely with the finance, procurement, and logistics teams.

  • Regular coordination with external suppliers, government agencies, and production teams.

  • Standard working hours, with possible overtime during peak business operations.


This role is ideal for an individual with strong administrative and coordination skills who can efficiently manage procurement, payments, and compliance processes for a handbag manufacturing company.

Job Type: Full-time

Pay: From Php750.00 per day

Benefits:

  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Experience:

  • Administrative: 1 year (Preferred)

Language:

  • English (Required)

Work Location: In person

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