Talent & Operations Coordinator

4 days ago

Manila, National Capital Region, Philippines Empire Business Systems Full time

Location: Manila, Philippines, Remote

Department: Talent Acquisition / Operations
Reports To: HR Manager / Director of Operations

Job Overview

The Talent & Operations Coordinator (Part-Time) is a dual-function role responsible for supporting both talent acquisition and core business operations. This position plays a key role in sourcing and coordinating top talent while also managing essential operational tasks such as bookkeeping support, payroll tracking, and client invoicing.

This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, remote environment and is comfortable working across recruiting systems and operational tools.

Key Responsibilities Talent Acquisition & Recruiting

  • Source, attract, and manage candidates across multiple industries using the company's CRM system.

  • Build and maintain candidate pipelines utilizing CRM search, tagging, and tracking features.

  • Screen candidates, conduct initial interviews, and coordinate next steps with hiring managers.

  • Manage candidate communication and engagement throughout the recruitment lifecycle.

  • Assist with offer coordination and placement tracking.

  • Create and post job descriptions using CRM integrations with job boards and social platforms.

  • Maintain accurate and up-to-date candidate records and recruitment stages in the CRM.

  • Generate recruitment reports and insights using CRM analytics.

Operations, Bookkeeping & Payroll Support

  • Track employee and contractor hours for payroll processing.

  • Maintain payroll records and ensure accuracy of compensation, commissions, and bonuses.

  • Assist with basic bookkeeping tasks, including expense tracking and record organization.

  • Prepare and send client invoices based on services rendered and contract terms.

  • Track invoice status, payments, and outstanding balances.

  • Maintain organized financial and operational records within company systems.

  • Support internal reporting related to payroll, billing, and operational performance.

Collaboration & Support

  • Work closely with leadership, HR, and operations teams to ensure alignment on hiring needs and operational processes.

  • Communicate clearly across teams to ensure timelines, expectations, and deliverables are met.

  • Identify opportunities to improve efficiency across recruiting and operational workflows.

Qualifications Required

  • Minimum 1 year of experience in recruiting, talent acquisition, operations, or administrative support.

  • Experience using CRM systems (e.g., Salesforce, Bullhorn, HubSpot, or similar).

  • Strong organizational and time-management skills with high attention to detail.

  • Excellent written and verbal communication skills.

  • Comfortable handling sensitive candidate and financial information with discretion.

  • Ability to manage multiple priorities in a remote, part-time environment.

Preferred

  • Experience with payroll tracking, invoicing, or bookkeeping support.

  • Familiarity with accounting or invoicing tools (e.g., QuickBooks, Stripe, Wave, or similar).

  • Experience recruiting for multiple roles or industries.

  • Degree in Human Resources, Business Administration, Accounting, or related field.

Compensation & Schedule

  • Employment Type: Part-Time (Remote)

  • Base Pay: Competitive hourly or part-time salary, based on experience

  • Incentives: Performance-based commissions or bonuses tied to successful placements and operational accuracy

  • Schedule: Flexible, with consistent weekly availability required

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