Human Resources Coordinator

1 week ago

Quezon City, National Capital Region, Philippines Thames International (Entrepreneurs School of Asia) Full time ₱250,000 - ₱450,000 per year

Job Description for HR Coordinator

The HR Coordinator is responsible for supporting the Human Resources department by managing recruitment processes and handling administrative tasks. This role ensures that all HR activities are conducted efficiently and in compliance with company policies and legal requirements.

  1. Recruitment and Onboarding:

1.1. Job Posting, draft and post job descriptions on various job boards and company

career pages.

1.2. Candidate Screening, review resumes, conduct initial phone screenings, and

coordinate interviews with candidates.

1.3. Interview Coordination, schedule and organize interviews with hiring managers,

ensuring all stakeholders are informed.

1.4. Onboarding, assist in onboarding and new hire paperwork.

2. Administrative Tasks:

2.1. HR Documentation, maintain and update employee records, including personal

information. Process requests and prepare Certificates of Employment/Engagement and Attendance for employees and lecturers.

2.2. Attendance and Leave Management, track employee attendance, manage leave

requests, and ensure accurate record-keeping.

2.3. Payroll Support, point person of the Finance team for employee movement and

other related matters.

2.4. Compliance, ensure that the company complies with all labor laws and

regulations, assisting in audits and reports.

2.5. Employee Inquiries, serve as the first point ofcontact for employee inquiries

related to HR policies, benefits, and other HR-related matters.

2.6. HMO process, processing the Addition and Deletion of Philcare for new regular

and resigned employees.

2.7. Business Cards Processing the calling card requests of employees, especially

those who are always in the field.

2.8. Onboarding of Lecturers, facilitates the onboarding

2.9. of new lecturers by coordinating orientation, preparing necessary documents,

and ensuring compliance with institutional policies and requirements.

2.10. Contracts for Lecturers, handles lecturer contracts, including preparation,

processing, and verification of rates and compensation.

2.11. HR Announcement, prepares and shares HR announcements to communicate

policies, updates, and important information.

3. Employee Engagement and Relations:

3.1. Employee Communication, assist in organizing employee meetings and training

sessions, and other HR-related events.

3.2. Event Assisting, helping to order food for meetings.

3.3. Coordinate with the supplier, coordinate with outside suppliers for HR-related

services, ensure timely delivery and compliance with agreed terms.

II. Qualifications

  • Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field.
  • At least 1–2 years of HR experience (preferred but not required for entry-level applicants).
  • Knowledge of labor laws and HR best practices.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Proficient in MS Office applications (Word, Excel, PowerPoint).
  • Ability to handle sensitive information with confidentiality.

Job Type: Full-time

Work Location: In person

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