HR Admin Staff

4 days ago

Cebu City, Central Visayas, Philippines Temps and Staffers Inc. Full time ₱150,000 - ₱250,000 per year

Job Title: Admin Receptionist

Location : Cebu

Department   : Administration

Reports To     : Manager – HR & ER

Job Summary:

The Admin Receptionist serves as the frontline representative of the company, ensuring smooth office operations through managing document transmittals, overseeing office upkeep including maintenance schedules, and providing essential administrative support including HR-related tasks. This role helps maintain an organized, efficient, and welcoming work environment.

Key Responsibilities:

  • Transmittals Management

  • Prepare, review, and distribute transmittal documents to relevant departments or external partners.

  • Maintain accurate records of all transmittals sent and received.
  • Follow up on pending transmittals and coordinate with stakeholders to ensure timely delivery.

  • Reception and Front Desk Duties

  • Greet and assist visitors and clients with professionalism and courtesy.

  • Answer and direct incoming phone calls and emails promptly and professionally.
  • Manage visitor log and issue visitor passes as required.

  • Office Upkeep and Maintenance

  • Oversee daily office maintenance and ensure the workspace is clean, organized, and presentable.

  • Maintain and coordinate office maintenance schedules such as AC cleaning, pest control, and other routine facility upkeep.
  • Monitor and replenish office supplies and stationery; coordinate with vendors for procurement as necessary.
  • Liaise with building management or cleaning services to address facility-related issues.

  • HR Administrative Support

  • Maintain accurate and up-to-date 201 employee records and other HR documentation.

  • Conduct regular audits of 201 files and follow up on outstanding pre-employment requirements.
  • Facilitate employee requests related to company IDs and ATM forms.
  • Assist with employee onboarding logistics and orientation support.

  • General Administrative Support

  • Assist with scheduling appointments, meetings, and conference room bookings.

  • Handle incoming and outgoing mail and courier services.
  • Prepare and maintain basic reports, spreadsheets, and documentation as needed.
  • Support filing, data entry, and document archiving tasks.

  • Other Duties

  • Assist in organizing office events, meetings, or staff activities.

  • Perform other tasks as assigned by management to support office efficiency.

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