Administrative Secretary

6 days ago

Paranaque City, Calabarzon, Philippines Unihealth-Parañaque Hospital and Medical Center, Inc. Full time

JOB DESCRIPTIONS:

  • Provides high-level administrative support to an assigned executive or director-level employee.
  • Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
  • May conduct research (within skills and expertise) to assist with projects or inquiries.
  • Coordinates and schedules travel, meetings, and appointments.
  • Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
  • Responds to and resolves administrative inquiries and questions.
  • Welcomes and directs visitors and clients.
  • Answers and transfers phone calls, screening when necessary.
  • Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies, and coordinating equipment maintenance, and handling packages and correspondence.
  • Performs other related duties as assigned.

JOB SUMMARY

· The Administrative Secretary provides high-level clerical support to an executive, director, or department head-level employee, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data.

Supervisory Responsibilities:

· May train, supervise, and provide feedback on tasks performed by lower-level clerical staff.

Required Skills/Abilities:

· Detail-oriented and professional.

· Exceptional communication skills.

· Extremely proficient with Microsoft Office Suite.

· Basic understanding of office equipment.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently and reliably.

· Flexible and adaptable in various situations and when interacting with many different personalities.

· Ability to organize and prioritize tasks including delegation of tasks when appropriate.

· Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

· Perform the other duties as maybe assigned from time to time by the corporation.

Education and Experience:

· Associate degree required, bachelor's degree in related field preferred.

· Three to five years of experience in a related role required with some supervisory experience preferred.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Work Location: In person

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