Admin Intern

2 days ago

Quezon City, National Capital Region, Philippines Swiftstar Diversified Inc Full time

The Property Management Office Administration Intern will support the day-to-day operations of the property management team by providing administrative, operational, and customer service assistance. This internship offers hands-on experience in property management, office administration, and tenant relations, preparing the intern for a career in real estate or business operations.

Responsibilities:

Administrative support

  • Assist in preparing, organizing, and maintaining property-related documents such as leases agreements, contracts, permits, and compliance records.
  • Maintain and update filing systems (physical and digital) for tenant, vendor, and property records.
  • Support scheduling an coordination of meetings, inspection, and site visits.
  • Prepare minutes of meetings, internal memos, and correspondence as needed.
  • Assist in inventory tracking of office supplies and property assets

Tenant and Client Relations

  • Help respond to tenants inquires and concerns via email, phone, or in-person, escalating issues to the Property Manager when necessary.
  • Assist in preparing tenant communications such as notices, announcement, and newsletters.

Financial And Reporting Assistance

  • Help track and organize utility bills, petty cash expenses, and vendor invoices.
  • Support budget monitoring and expense reconciliation tasks under supervision.

Compliance and Documentation

  • Ensure proper documentation of permits, licenses, and regulatory compliance records.

Special Projects And Research

  • Conduct research on property trends, vendor sourcing, and process improvements.
  • Contribute to internal projects such as sustainability initiatives, tenant satisfaction surveys, or digitalization efforts.

Requirements:

  • Currently enrolled in a Bachelor's degree program in Office administration, or related field.
  • Strong organizational and multitasking skills with attention to detail
  • Excellent written and verbal communication skills in English and Filipino
  • Proficient in MS Office applications (Excel, Word, and PowerPoint); Knowledge of Google workspace is an advantage.
  • Basic understanding of office equipment and administrative procedures.
  • ability to work independently and collaboratively in a team environment.
  • Demonstrates a courteous and professional attitude in all interactions with clients , tenants, ang colleagues.
  • Familiarity with basic property management principle is an advantage.
  • Willingness to learn and take initiative in a dynamic work environment.
  • Able to start ASAP
  • Amenable to working in Quezon City (Kanlaon Town Center, 8 Kanlaon St., Sta Teresita, Quezon City)

Job Type: OJT (On the job training)

Pay: Php150.00 per day

Work Location: In person

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