Executive Virtual Assistant

3 days ago

San Fernando, Central Luzon, Philippines Office Beacon (Philippines) Inc. Full time ₱30,000 - ₱60,000 per year

Job Brief:We are seeking a proactive, detail-oriented Executive Virtual Assistant (EVA) to directly support the President of a fast-growing, family-owned steel fabrication company serving airports, infrastructure, and architectural projects across the U.S. This role is ideal for a highly organized professional who thrives in a fast-paced, entrepreneurial environment. The EVA will serve as the President's right hand — managing his calendar, communications, priorities, and follow-ups — ensuring smooth day-to-day operations and enabling him to focus on strategic business goals.

Duties and Responsibilities:

  • Calendar & Scheduling Management: Manage and prioritize the President's schedule, coordinating meetings with internal teams, clients, and external partners.
  • Email & Communication Management: Organize and triage the President's inbox, draft professional correspondence, and ensure timely responses and follow-ups.
  • Task & Project Tracking: Utilize project management tools (e.g., Asana, ClickUp, or Trello) to monitor tasks, customer requests, and internal deliverables.
  • Customer & Employee Coordination: Follow up with customers, vendors, and employees to ensure commitments are met.
  • Meeting Preparation & Follow-Up: Prepare agendas, track action items, and ensure accountability for post-meeting deliverables.
  • Confidential Administrative Support: Manage sensitive company and personnel information with discretion and professionalism.
  • Document & Presentation Support: Assist in preparing reports, presentations, and other business documentation as needed.

Qualifications:

  • Bachelor's degree preferred.
  • Minimum of 3 years of experience as an Executive Assistant, Project Coordinator, or similar administrative role.
  • Exceptional organizational and prioritization skills with strong attention to detail.
  • Excellent written and verbal communication abilities.
  • Proficiency in Google Workspace, Microsoft Office, and project management tools (Asana, ClickUp, Trello, etc.).
  • Proven ability to work independently and manage time effectively in a remote setup.
  • Professional, calm, and confident demeanor — capable of managing multiple priorities in a dynamic work environment.

Ideal Candidate Attributes:

  • Reliable, patient, and highly accountable.
  • Strong follow-through and commitment to execution.
  • Confident enough to provide constructive feedback and maintain accountability.
  • Thrives in a fast-moving, entrepreneurial setting.

Motivated by structure, efficiency, and measurable results.

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