Proposal Specialist

Work Setup:
Hybrid at The Sanctum, SM - North EDSA, QC
(Once a month onsite)

Start Date:
ASAP

Schedule:
900PM-6:00AM (Manila) M-F

Equipment:
Company Provided

What does a day in the life of a Proposal Specialist look like?

• Managing the RFx (RFP/RPI/RFQ) response process from kick-off to submission.
• Writing quality response to the RFx and cloud-based security questionnaires/privacy questionnaire/due diligence response, and delivering them on time
• Proposal content development covering all aspects of a proposal document, such as Executive Summary, Functional/Non-Functional sections
• Work collaboratively with Account Executives/Sales team, Sales Engineering, Professional Services, Partners, Product Management, and other cross-functional teams to coordinate and develop persuasive proposal content with consistent and compelling messages
• Bid Management – Create and manage a full project schedule from RFP release to proposal submission, ensuring all deadlines are met and action items are assigned and completed in a timely manner. Prepare Bid Plan, Arrange Kickoff calls, Expectation management, Deliverable management, Work allocation, Timely status updates, follow-ups, and Review calls.
• Deliver completed written proposal responses to the Sales Team against agreed RFP deadlines, escalating issues as required.
• Work with RFPIO Proposal Management tool to load and manage RFP questions and match responses.
• Maintain RFP Knowledge base/Repository. Keeping the RFP Repository up to date by identifying new additions to the repository and reviewing the existing response on the regular basis using the RFPIO tool.
• Assist with Supplier/Vendor onboarding process such as filling up Supplier/Vendor registration forms, or on online portals.
• Review content for grammar, accuracy, completeness, and format consistency.
• Champion best practices and guidelines to ensure consistent high-quality proposal content production

What are the required qualifications of a Proposal Specialist?

• 1-2 years' experience in Proposal writing and bid management, or sales and marketing-related roles.
• Software Expertise in the Software Enterprises industry and/or IT knowledge is an advantage.
• Adept in learning technology and understanding SaaS product solutions
• Strong oral and written communication skills, and collaboration skills with cross-functional teams.
• Proposal Writing Courses will be optional and will have an added advantage.
• Prioritize RFPs and balance high workloads with short deadlines and fast turnaround times.
• Ability to manage a complex schedule with multiple deliverables, along with proactive communication
• Bid management skills required.
• Brings excellent written and verbal communication skills with strong attention to detail.
• Must be proficient in MS Word, Excel, PowerPoint, and Adobe DC Competency with Salesforce and SharePoint, a plus.
• Must be flexible to periodically work outside of regular business hours to meet tight international business deadlines and workload with the Sales team globally.
• Experience in Online submission of RFx on various sourcing platforms like Ariba, Coupa, Scout, and Workday; a plus.
• Familiarity with RFP Proposal Tools such as RPIO, Loopio, Qorus, Qvidian, etc., is a plus.
• Strong writing, research, editing, and proofreading skills
• Independent learner and self-starter

Ninja Perks and Benefits

• Competitive compensation
• Adherence to government-mandated benefits
• Retirement Savings Program with Company Matching
• Life Insurance
• HMO on day 1
• Paid time off, birthday leave
• Bonus and incentive plans
• Opportunities for skills training and personal and professional development

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If you are interested, you can access your instant interview here:

The duties and responsibilities listed above describe the post as it is in general terms and are not definitive. The post holder is expected to accept any reasonable alterations that may from time to time be necessary.

SupportNinja is proud to be an Equal Employment Opportunity employer and we do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, veteran status, disability, or other applicable legally protected characteristics under federal, state, or local law.