Executive Assistant Real Estate

4 days ago


Manila, National Capital Region, Philippines HausHacks Real Estate Full time

HausHacks Real Estate is a growing U.S.-based real estate investment and property management company managing a portfolio of multifamily, mobile home parks, and residential rentals across multiple states. We are looking for a
motivated
,
highly reliable & detail-oriented Executive Assistant / Real Estate Virtual Assistant
to support both
executive administrative tasks
and
day-to-day property management operations
.

This is a 20-30 hour
role with long term outlook and the opportunity to grow in responsibility as the portfolio scales.

Executive & Administrative Support

  • Calendar management, scheduling calls, reminders, and follow-ups
  • Email management and inbox organization
  • Coordinating with vendors, contractors, attorneys, lenders, and team members
  • Preparing summaries, task lists, and basic reports
  • Keeping systems, files, and documentation organized

Property Management Support:

  • Sending tenant notices via property management software (late notices, notices to vacate, general communication)
  • Reviewing rent rolls and identifying late or delinquent tenants
  • Preparing eviction documentation and tracking eviction timelines (filing handled by owner/attorney)
  • Assisting with move-ins, move-outs, and tenant communication
  • Coordinating maintenance requests and vendor scheduling
  • Updating property management systems with accurate notes and status updates
  • Creating and managing Facebook Marketplace rental listings (posting, refreshing, updating availability)
  • Responding to inquiries from prospective tenants, pre-screening applicants, coordinating showings, and maintaining a clean communication log

Salary:

  • 7-9 USD per hour based on experience

Preferred Skills:

  • Understanding of US real estate management procedures
  • Property Management Plaform Experience such as TenantCloud
  • Experience using Asana
  • Experience with ChatGPT and Notion


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