HR Assistant

5 hours ago

Clark Freeport and Special Economic Zone Central Luzon, Philippines Office Beacon LLC Full time ₱400,000 - ₱600,000 per year

The HR Assistant provides essential support in managing HR operations, employee records, and payroll processes while ensuring compliance with organizational policies and employment laws. This role requires a high level of attention to detail, excellent communication skills, and the ability to handle sensitive employee information with confidentiality. The HR Assistant will play a key role in maintaining an organized HR system, assisting in recruitment and onboarding, and supporting payroll and timekeeping accuracy.

Duties and Responsibilities:

Core HR Functions:

  • Manage and maintain employee files and HR documentation in the HR Cloud system with accuracy and confidentiality.
  • Review and provide input on organizational policies, decision-making processes, and strategic planning related to business administration and budgeting.
  • Develop and implement HR policies and procedures, recommending improvements as necessary.
  • Conduct exit interviews and record feedback to help enhance HR programs and employee experience.
  • Support the implementation of HR programs, including benefits, compensation, performance evaluation, and employee training.
  • Assist in recruiting, interviewing, onboarding, and training qualified candidates aligned with organizational goals.
  • Ensure all internal documents, reports, and employee records are complete, accurate, and current.
  • Serve as a liaison between employees and management regarding workplace issues, employee relations, and compliance matters such as equal employment opportunity and anti-harassment policies.
  • Facilitate onboarding and offboarding processes, including reference checks and employee terminations.

Payroll and Timekeeping:

  • Oversee and maintain the ADP Payroll System, ensuring timely and accurate payroll processing.
  • Review, verify, and correct employee timesheets for accuracy and completeness.
  • Communicate with employees to resolve time discrepancies or missing submissions.
  • Confirm and finalize total working hours before payroll submission.
  • Coordinate with payroll for final pay processing of terminating employees, ensuring completion at least two (2) days before payroll cutoff.

Qualifications:

  • Proven experience in HR consulting for California-based businesses preferred.
  • SHRM certification or equivalent HR certification from a recognized institution.
  • 3–5 years of experience as an HR Manager, Senior HR Generalist, or in a similar HR leadership role.
  • Strong leadership, organizational, and interpersonal skills.
  • Proficient in HR systems such as HR Cloud and payroll platforms (e.g., ADP).
  • Excellent written and verbal communication skills.
  • Strong analytical skills and attention to detail.
  • Ability to handle sensitive and confidential information with professionalism and discretion.

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