HR Assistant

LOCATION:

Owens Asia, Inc. is located at One West Aeropark, Clark Freeport Zone, Pampanga, Philippines

JOB DESCRIPTION:

The HR Assistant plays a pivotal role in executing and enhancing key HR functions, including employee relations, timekeeping, training coordination, compliance, policy implementation, and other priority HR tasks as needed.

JOB RESPONSIBILITIES:

• Monitor daily timekeeping activities, ensuring accuracy, policy compliance, and timely resolution of discrepancies.
• Coordinate and track employee learning and development programs, including new hire orientations, training calendars, and attendance.
• Support employee relations by addressing inquiries, resolving concerns, and escalating complex matters to HR leadership as needed.
• Ensure timely preparation and submission of compliance reports and HR documentation in line with company policies and local labor regulations.
• Maintain and safeguard employee records with confidentiality and accuracy.
• Assist in the development and implementation of HR policies, procedures, and process improvements.
• Conduct research, data analysis, and employee surveys to inform HR initiatives and improve employee engagement.
• Collaborate cross-functionally with other departments to support business and talent needs.
• Support end-to-end recruitment efforts, including sourcing, screening, interviewing, coordinating assessments, and onboarding.
• Perform other HR-related duties and special projects as assigned.

JOB REQUIREMENTS:

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or related field.
• Minimum of 3 years of progressive experience in HR, ideally in a generalist or multi-functional role.
• Working knowledge of Philippine labor laws, compliance requirements, and HR best practices.
• Proficiency in Google Workspace (formerly GSuite) and HR information systems; experience with timekeeping or payroll systems is a plus.
• Strong interpersonal and written communication skills in English.
• Strong organizational skills, attention to detail, and a proactive, solutions-oriented mindset.
• Ability to work independently while managing multiple priorities in a dynamic environment.
• Willing to work onsite at Clark Freeport Zone, Pampanga.

Skills:

• Employee Relations
• Timekeeping
• Recruitment & Selection
• Training Coordination
• HR Compliance
• Records Management
• Labor Law Knowledge
• Communication
• Problem-Solving
• Google Workspace

Hiring Process & Privacy Notice

Owens collects information from job applicants during the recruitment process.

Owens processes your personal data in a manner consistent with the data protection requirements for your location and the location of the hiring company. Owens may process your data on one or more of the following bases; entering into or the performance of a contract, consent, or legitimate interests. Owens operates in a number of international locations and your application may be processed in any of these locations. International transfer of your personal data between Owens companies is subject to standard EU international contractual clauses, when applicable.

To obtain a job with one of our companies, you may be required to take assessment tests and complete and pass a background screening, including criminal records checks.

Information you will supply may be disclosed to third parties, including agents or vendors of the company you are applying to, law enforcement agencies, state or federal agencies, courts, schools, employers to handle the recruitment and background screening process. Information may be transmitted to another country other than the country you are located in or applying to, including countries outside the EU with a different level of data protection or inadequate data protection laws as defined by the European Commission.

Recruitment information is generally retained for 6 months unless there is an extended legal mandatory retention period. If you would like us to keep your information for future career opportunities, please indicate with your consent below. If you are hired, your information will be retained for longer.

For more information on our privacy practices and your rights, visit the Owens OnLine Privacy Policies page.