Administrative Manager

8 hours ago

Angeles City, Central Luzon, Philippines Offsure Full time ₱250,000 - ₱500,000 per year
  • Work Schedule: Graveyard shift
  • Full-time: 40 hours per week
  • Work Setup: Office-based

About the Role: We are seeking a professional and experienced Admin Manager Virtual Assistant to oversee daily administrative and operational functions. This role requires a sharp eye for detail, strong time management, and the ability to balance multiple priorities efficiently. The ideal candidate has 5 years of experience as an Administrative Manager or Office Manager and at least 3 years of experience working as a Virtual Assistant or in a BPO environment.

You will work closely with leadership and clients to ensure accurate reporting, smooth workflows, and timely deliverables. This position demands excellent English communication, polished phone etiquette, and strong customer service skills.

Key Responsibilities:

Sales & Reporting

  • Track prospects, leads, and closed sales via CRM platforms.
  • Monitor conversion rates and calculate closing percentages.
  • Track sales cycle timelines (from quote to acceptance).

Administrative & Operational Management

  • Prepare and review finish schedules with clients, ensuring all details are complete and accurate.
  • Request, compile, and manage material quotes from vendors.
  • Oversee quarterly insurance reviews, ensuring policies are up to date and properly documented.

Schedule Management

  • Manage calendars, appointments, and bookings for estimates, meetings, and calls.
  • Coordinate business, personal, travel, and networking schedules.
  • Prioritize and block time for high-focus activities.

Client Invoicing & Payment Follow-Ups

  • Generate and send invoices (35 per week) based on approved quotes and receipts.
  • Track payments, balances, and expenses for accuracy.
  • Send ACH payment links and reminders, with timely follow-ups via phone and email.
  • Provide professional, client-focused communication when addressing billing inquiries.

Qualifications:

  • 5 years of proven experience as an Administrative Manager or Operations Manager.
  • 3 years of experience as a Virtual Assistant or in a BPO setup.
  • Excellent English communication skills (written and spoken).
  • Strong phone etiquette and professional customer service skills.
  • Proactive, detail-oriented, and able to meet deadlines consistently.
  • Strong knowledge of Google Workspace and Excel.
  • Familiarity with CRM tools, QuickBooks, or similar platforms (preferred).
  • Ability to work independently and handle sensitive information with discretion.

  • Property Management Commercial Administrator

    4 days ago

    Angeles City, Central Luzon, Philippines Admin24Seven Full time ₱250,000 - ₱450,000 per year

    Job Description:We are seeking a highly organised and detail-oriented Commercial Administrator to join our Property Management team. The successful candidate will support the administration and operations of our commercial property portfolio, ensuring accurate data management, seamless coordination, and compliance with company standards.Key...

  • Property Management Commercial Administrator

    4 days ago

    Angeles City, Central Luzon, Philippines Admin 24 seven Full time ₱900,000 - ₱1,200,000 per year

    Job Description:We are seeking a highly organised and detail-oriented Commercial Administrator to join our Property Management team. The successful candidate will support the administration and operations of our commercial property portfolio, ensuring accurate data management, seamless coordination, and compliance with company standards.Key...

  • BEAM Administrator

    2 days ago

    Angeles City, Central Luzon, Philippines Boomering Careers Full time ₱40,000 - ₱80,000 per year

    Position Title: BEAM Platform AdministratorWork Set-up: Work From HomeSchedule: 08:00 PM to 05:00 AM PH TimeSalary: Php 55,000-70,000We are seeking a detail-oriented, proactive, and technically skilled BEAM Platform Administrator to join our client's team through Boomering. The ideal candidate will oversee the smooth operation, configuration, and maintenance...

  • Contract Administrator

    4 days ago

    Angeles City, Central Luzon, Philippines Australian Outsource Desk Inc. Full time $60,000 - $80,000 per year

    Job Title: Contract AdministratorLocation: Office-based (Angeles City)Employment Type: Full-time | Morning Shift | Fixed Weekend OffStart Date: ASAPIndustry: Residential Construction / Residential ProjectsAbout the Role:We are looking for an experienced and detail-oriented Residential Contract Administrator to join our dynamic team. The ideal candidate will...

  • Administration Officer

    2 days ago

    Angeles City, Central Luzon, Philippines TOA Global Full time ₱104,000 - ₱130,878 per year

    Administration Officer Location: Clark, Pampanga Shift: 7:00 AM - 4:00 PM, Monday to Friday Work Arrangement: Onsite _________UNLOCK YOUR POTENTIAL AT TOA GLOBALAt TOA Global, we are passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, the...

  • Payroll Administrator

    2 weeks ago

    Angeles City, Central Luzon, Philippines MVP Asia Pacific Inc. Full time ₱600,000 - ₱800,000 per year

    Philippines. We were founded with the mission to connect highly skilled offshore professionals with businesses of all sizes across the globe—helping our clients scale with speed and excellence.At MVP, we foster a culture of professionalism, innovation, and collaboration. Our people enjoy a supportive, growth-driven environment with opportunities for...

  • Administrative Assistant

    4 days ago

    Angeles City, Central Luzon, Philippines Brainbox Full time ₱900,000 - ₱1,200,000 per year

    About BrainboxBrainbox is different to every other BPO. It's not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do is...

  • Sales Administrator

    2 days ago

    Angeles City, Central Luzon, Philippines YourVA, F&C Outsourcing Services OPC Full time ₱300,000 - ₱450,000 per year

    Sales Administrator (VA)Are you passionate about training and eager to be part of a growing team of virtual assistants supporting a leading Australian real estate company?Join our teamas a Sales Admin and be part of a collaborative environment that blends the best of the Philippine and Australian work cultures.YourVA is a BPO company providing virtual...

  • Administrative Assistant

    4 days ago

    Angeles City, Central Luzon, Philippines Brainbox Full time ₱250,000 - ₱400,000 per year

    About BrainboxBrainbox is different to every other BPO. It's not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do is...

  • Digital Content Administrator

    4 days ago

    Angeles City, Central Luzon, Philippines Dynamic Offshore Pty Ltd Full time ₱350,000 - ₱500,000 per year

    Position Title: Digital Content Administrator (with ServiceM8 experience)Schedule: Monday – Friday, 8.30 AM to 5.30 PM NSW, AU Time or 6:30 AM – 3:30 PM PH TimeHoliday to follow: NSW, AU HolidaysWorkdays: Mon - FriWork Set-up: Work From Home or office.Work Details: Full-timeAbout the RoleOur client, a growing business in NSW, is seeking a Digital Content...