
Administration Officer
1 day ago
Administration Officer
Location: Clark, Pampanga
Shift: 7:00 AM - 4:00 PM, Monday to Friday
Work Arrangement: Onsite
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UNLOCK YOUR POTENTIAL AT TOA GLOBAL
At TOA Global, we are passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, the Philippines, South Africa, and South America, we empower accounting professionals by providing world-class opportunities and support.
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ABOUT THE ROLE
- Processing incoming service worksheets and entering operational data into the system
- Ensuring information received from Technicians/Subcontractors is complete and meets our client's requirements
- Regularly updating the client workflow portal and ensuring all jobs are up to date
- Goods receipting of supplier/subcontractor purchase orders and feedback of data into the system
- Attending to ad-hoc queries in a timely manner if required by the direct manager
- Raising of supplier/subcontractor purchase orders where needed
- Running reports on outstanding service calls and ensuring call statuses are regularly updated
- Raising quoted and planned maintenance service calls and allocating calls to a Service Technician/contractor
- Ability to raise service contracts and maintain a master list of current service contracts for each client
- Raise and submit invoices via the necessary means e.g. customer portals, emailing
- Ensure current labour cost on the job matches paperwork
- Investigate discrepancies of actual cost / labour against the job
- Follow up with technicians regarding issues with paperwork for invoicing purposes
- Liaising with other supporting functions (such as Accounts Payable) and attend to queries around subcontractor/supplier invoices
- General Administration duties
- Complete all other assigned tasks within your capabilities
ABOUT YOU:
- At least 1-2 years of experience with administration activities for projects including preparation of reports, spreadsheets and correspondence
- Experience in administrative procedure and systems including document control, data entry and file management
- Demonstrated high level proficiency in Microsoft Office applications, particularly MS Excel
- Adobe PDF Editing skills of advantage
- Strong English with high level of communication skills including active listening, oral and written comprehension
- Organized and with high level of attention to detail
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