Administration Officer

2 days ago

Angeles City, Central Luzon, Philippines TOA Global Full time ₱104,000 - ₱130,878 per year

Administration Officer

Location: Clark, Pampanga

Shift: 7:00 AM - 4:00 PM, Monday to Friday

Work Arrangement: Onsite

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UNLOCK YOUR POTENTIAL AT TOA GLOBAL

At TOA Global, we are passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, the Philippines, South Africa, and South America, we empower accounting professionals by providing world-class opportunities and support.

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ABOUT THE ROLE

  • Processing incoming service worksheets and entering operational data into the system
  • Ensuring information received from Technicians/Subcontractors is complete and meets our client's requirements
  • Regularly updating the client workflow portal and ensuring all jobs are up to date
  • Goods receipting of supplier/subcontractor purchase orders and feedback of data into the system
  • Attending to ad-hoc queries in a timely manner if required by the direct manager
  • Raising of supplier/subcontractor purchase orders where needed
  • Running reports on outstanding service calls and ensuring call statuses are regularly updated
  • Raising quoted and planned maintenance service calls and allocating calls to a Service Technician/contractor
  • Ability to raise service contracts and maintain a master list of current service contracts for each client
  • Raise and submit invoices via the necessary means e.g. customer portals, emailing
  • Ensure current labour cost on the job matches paperwork
  • Investigate discrepancies of actual cost / labour against the job
  • Follow up with technicians regarding issues with paperwork for invoicing purposes
  • Liaising with other supporting functions (such as Accounts Payable) and attend to queries around subcontractor/supplier invoices
  • General Administration duties
  • Complete all other assigned tasks within your capabilities

ABOUT YOU:

  • At least 1-2 years of experience with administration activities for projects including preparation of reports, spreadsheets and correspondence
  • Experience in administrative procedure and systems including document control, data entry and file management
  • Demonstrated high level proficiency in Microsoft Office applications, particularly MS Excel
  • Adobe PDF Editing skills of advantage
  • Strong English with high level of communication skills including active listening, oral and written comprehension
  • Organized and with high level of attention to detail

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