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Full Time Night Admin

2 weeks ago

Cebu City, Central Visayas, Philippines Focus People Full time ₱300,000 - ₱600,000 per year

Position

Full Time Night Admin

Office Hours and location

Monday - Thursday 2pm - 10pm (Philippines time)

Sunday - hours can be flexible for 8 hours

Working in our Cebu Office on the weekdays and from home on Sunday

Company Info

Focus People Market Research Recruitment assists Advertising Agencies, Marketing Departments, Government Departments and Market Research companies with their research projects. We recruit respondents for research projects all around Australia (Metro, Regional and Rural areas), we assist clients to book suitable venues for their research project and assist with ensuring their project runs smoothly and efficiently.

Visit our careers page on our website for more info:

About the Role

We are seeking a detail-oriented and proactive Night Admin to join our team. This role is responsible for managing communication channels, assisting with reception and admin assistants' duties, and supporting the setup of new projects. The ideal candidate has excellent organisational skills, strong attention to detail, and the ability to handle multiple tasks efficiently.

Daily tasks required

  • Monitor and manage the Info and Quotes email inboxes, ensuring all enquiries are responded to promptly and professionally.
  • Handle reception calls from 5:00 pm AEST, providing excellent customer service.
  • Prepare and send confirmation emails to respondents.
  • Assist in setting up new projects, including the coordination of documents, schedules, and resources.
  • Maintain accurate records of communications and project updates.
  • Check the quotes in-box to respond to clients and assist with some admin tasks for the quotes department
  • Collaborate with team members to ensure smooth workflow and timely completion of tasks.

Skills/Knowledge/Qualifications needed

  • Strong written and verbal communication skills.
  • Excellent organisation skills and attention to detail.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Proficient in Microsoft Office suite and /or Google Workspace

Expectation in the role

Must abide by the ISO 20252 Framework.

Programs that we use

  • Google Workspace
  • Hubspot
  • Canva
  • Asana
  • Calendly
  • Airtable
  • Zoom
  • Cellcast
  • Lastpass
  • Brevo

Qualities we look for in our team

  • Self motivated
  • Driven to succeed
  • Highly organised
  • Good attention to detail
  • Reliable
  • Highly adaptable
  • Likes to learn new things

Training

All training will be provided