Admin & Facilities Specialist - Shaw

14 hours ago

Mandaluyong City, National Capital Region, Philippines Fusion CX Full time ₱600,000 - ₱800,000 per year

Job Summary:

The
Admin and Facilities Specialist
will be responsible for ensuring the smooth day-to-day operations of the company's office and facilities. This role involves overseeing administrative processes, managing office supplies and equipment, coordinating with vendors, ensuring compliance with building and safety standards, and supporting employee needs. The ideal candidate has a strong background in facilities and administrative management within a BPO environment and is willing to work on a
night shift schedule
.

Key Responsibilities:

  • Oversee the maintenance, cleanliness, and security of office premises and facilities.
  • Coordinate with building management, vendors, and service providers for maintenance, repairs, and other facility requirements.
  • Manage office supplies inventory, asset tracking, and procurement requests in coordination with the Finance and Procurement teams.
  • Handle administrative functions such as company permits, PEZA documentation (if applicable), and compliance with government requirements.
  • Support Health, Safety, and Security programs, including OSH compliance and emergency preparedness.
  • Facilitate seating plans, workspace allocation, and equipment requests for employees and new hires.
  • Support logistics and coordination for company events, site visits, and audits.
  • Prepare reports related to facilities operations, utility consumption, and vendor performance.
  • Respond promptly to facilities-related incidents or requests raised by employees or management.
  • Perform other administrative and operational duties as assigned by management.

Qualifications:

  • Bachelor's Degree in Business Administration, Management, or any related field.
  • 3+ years of experience
    in Administration and Facilities Management, preferably in a
    BPO or shared services
    environment.
  • Familiar with
    PEZA processes
    ,
    business permits
    , and
    OSH compliance
    .
  • Strong coordination and vendor management skills.
  • Excellent communication and organizational skills.
  • Proficient in MS Office applications (Excel, Word, PowerPoint).
  • Can work independently and under minimal supervision.
  • Willing to work onsite and on a night shift schedule.

Preferred Skills:

  • Experience handling multiple BPO sites or large-scale office operations.
  • Knowledge of cost control and budgeting for facilities operations.
  • Exposure to sustainability or green workplace initiatives is an advantage.

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