Office Coordinator

2 weeks ago

Makati City, National Capital Region, Philippines van den Boom & Associates Full time ₱250,000 - ₱500,000 per year

van den Boom & Associates is a US-based professional services firm. We specialize in supporting life science companies primarily in the roles of part-time finance, accounting, HR, and operational support.

We are seeking a highly organized Office Coordinator to become the next superhero on our internal operations team

Check out our website to learn more:

ABOUT THE ROLE

The Office Coordinator will oversee day-to-day office operations, provide administrative assistance to local and US-based teams, and support various projects on the operations team. This position is full-time and requires a high level of organization, professionalism, and initiative. You'll be the go-to person for office logistics, ensuring our US and PHL workspaces are well-maintained.

WORK SCHEDULE: US CST hours

POSITION TYPE: Full-time, Night Shift CST

WORK ARRANGEMENT: 1-2x a week in our Manila office

YOUR MISSION

  • Oversee daily office operations for US and PHL offices, including supplies, maintenance, and vendor coordination

  • Assist with scheduling, meeting coordination, and administrative tasks for leadership and project teams

  • Help in coordinating office meetings (in collaboration with PH and US Operations)

  • Support the operations team with special projects, data entry, and reporting

  • Ensure compliance with office and building policies and assist in implementing operational best practices

  • Perform other administrative or operational duties as assigned by management

PREFERRED SUPERPOWERS

  • Comfortable working US CST night shift hours

  • Bachelor's degree in business administration or related field

  • Minimum of 5 years of professional experience in a related field

  • Experience working in a professional services environment preferred

  • Strong organizational and time-management skills, with the ability to manage multiple priorities

  • Tech-savvy, detail-oriented, and comfortable learning new systems quickly

  • Self-directed, able to work with minimal supervision, and proactive in problem-solving

  • Excellent English communication and writing skills

  • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required

  • Experience using similar systems to Asana and Expensify strongly preferred

vdB&A is an equal opportunity employer. We welcome and consider qualified applicants regardless of race, religion, gender identity, sexual orientation, disability, or any other status protected by applicable law.

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