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HR & Admin Assistant

2 weeks ago

Makati City, National Capital Region, Philippines GeengerGrp, Inc. Full time $40,000 - $60,000 per year

Minimum Education:

Bachelor's degree in Human Resources, Industrial Psychology, Business Administration, or any related field.

Years of Experience:

Minimum of 1 year working experience as an HR Generalist, or HR Assistant specializing in Employee Engagement, People Development, Labor Relations or any HR role of the same capacity.

Job Summary

The
HR and Admin Assistant

supports day-to-day operations of the Human Resources and Administrative departments. This role involves providing administrative support to ensure efficient office operations, assisting in HR functions such as recruitment, onboarding, record-keeping, employee engagement, employee relations, and helping maintain a healthy workplace culture and compliance with labor laws.

Required Skills & Experience

  • Excellent verbal and written communication skills.
  • Keen attention to details and problem-solving skills.
  • Excellent organization and multi-tasking skills, with the ability to prioritize work.
  • Exudes a positive disposition with an engaging personality.
  • Relevant experience in Employee Engagement, Culture building or HR program management.
  • Proven background in the development of Employee Engagement programs from ideation, logistics, execution, and post program review.
  • Independent, mature and self-motivated with a positive attitude
  • Creative and highly driven.

Job Description

Recruitment and Selection

  • Assist the HR and People Development Manager in the Recruitment and Selection process.
  • Source, pre-screen, interview, and administer tests to applicants.
  • Liaise between applicants and department manager/s to coordinate interviews, and provide updates.
  • Assist new employees with processing of government numbers (
    for fresh grads

)
- Ensure the completeness and accuracy of pre-employment requirements.
- Assist the HRPD Manager in the smooth onboarding of new employees.
- Assist in the reportorial requirement of newly hired employees : SSS, PHIC, HDMF, and DOLE
- Lead the timely execution of Probationary Employment Review (3rd and 5th Month).

Employee Development and Engagement

  • Assist the HRPD manager with the logistic requirements of employee development and engagement programs.
  • Maintain HR Calendar of events.
  • Assist in designing creative, and impactful Employee Engagement programs.
  • Serve as the initial point person for employee inquiries. Escalates to the HRPD manager when necessary.

Offboarding

  • Facilitate all employee exit, either resignation or termination.
  • Supervise turnover and receive employee accountabilities on their last day of work.
  • Route exit clearance.
  • Liaise between the separated employee and the Admin-Finance team for the release of Final pay.
  • Preparation of reports related to employee resignation/termination : SSS, PHIC, HDMF and DOLE.

Administrative Support

  • Ensure the office environment is organized and runs efficiently.
  • Handle incoming calls, emails, and correspondence, and route them appropriately.
  • Schedule meetings, appointments, and travel arrangements.
  • Maintain filing systems (physical and electronic).
  • Support in coordinating office events and team-building activities.
  • Ensure compliance with health and safety regulations in the workplace.
  • Liaise with external vendors and service providers.

Other Tasks

  • Updating of leave and deductions report.
  • Manage the electronic and printed version of employee 201 File.
  • Handle HR and Admin tasks as required by the HRPD.