Admin Assistant

2 weeks ago

Ayala Alabang, National Capital Region, Philippines ADEC Innovations Full time ₱1,200,000 - ₱2,400,000 per year

Responsible for overseeing the operational and financial aspects of leased and owned properties. This role includes managing lease agreements, coordinating property maintenance, liaising with in-house engineering teams for property-related projects, reviewing budget requests and reimbursements, handling revolving funds, implementing property enhancements, preparing reports, and ensuring timely collection of lease payments and other related receivables.

DUTIES & RESPONSIBILITIES:

Lease Management

  • Administer lease agreements, including renewals, terminations, and compliance monitoring.
  • Coordinate with tenants and legal teams to ensure contract accuracy and adherence.
  • Maintain an updated database of lease terms, schedules, and obligations.

Property Maintenance

  • Oversee routine and preventive maintenance of properties.
  • Ensure timely resolution of maintenance issues and service requests.
  • Monitor vendor performance and service quality.

Project Coordination

  • Liaise with in-house Engineering and other departments for property improvement projects.
  • Assist in planning, budgeting, and execution of property-related initiatives.
  • Track project progress and ensure timely completion.

Financial Oversight

  • Review and audit budget requests and reimbursement submissions related to property operations.
  • Manage the property's revolving fund, ensuring proper documentation and accountability.
  • Monitor expenditures and ensure alignment with approved budgets.

Property Enhancements

  • Identify opportunities for property upgrades and improvements.
  • Coordinate implementation of enhancements in line with strategic goals and tenant needs.
  • Evaluate cost-effectiveness and impact of enhancement projects.

Reporting

  • Prepare regular reports on property status, financial performance, maintenance activities, and project updates.
  • Provide insights and recommendations based on data analysis and operational trends.
  • Ensure timely submission of reports to management and relevant stakeholders.

Collections Management

  • Monitor and ensure timely collection of lease payments and other property-related receivables.
  • Coordinate with Finance and tenants to resolve payment issues.
  • Maintain accurate records of collections and outstanding balances.

JOB REQUIREMENTS:

  • Bachelor's degree in Property Management, Business Administration, or a related field.
  • At least 2 years of experience in property management and related.
  • Strong understanding of lease administration, budgeting, and maintenance operations.
  • Excellent organizational, communication, and negotiation skills.
  • Amenable to work onsite in Alabang, Muntinlupa.

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Job Type: Full-time

Benefits:

  • Company events
  • Free parking
  • Health insurance
  • Life insurance
  • Paid training

Ability to commute/relocate:

  • Muntinlupa: Reliably commute or planning to relocate before starting work (Required)

Education:

  • Bachelor's (Required)

Experience:

  • Property Management: 2 years (Required)
  • Customer service/support: 2 years (Required)

Work Location: In person

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