Accounting Specialist

2 days ago

Ayala Alabang, National Capital Region, Philippines Almardi Company Inc. Full time ₱600,000 - ₱800,000 per year

DUTIES AND RESPONSIBILITIES

General Accounting Responsibilities

  • Accurately record and summarize monthly company expenses.
  • Encode and manage invoices and vouchers in a timely and accurate manner.
  • Support the processing of company disbursements and related financial activities.
  • Prepare and issue Statements of Account (SOA) and Official Receipts (OR) to clients and tenants.
  • Assist in the collection and processing of rental payments, utility charges, and check payments.
  • Maintain up-to-date records of rental and utility collections.
  • Monitor and maintain Accounts Payable (AP) and Accounts Receivable (AR) to ensure proper tracking and reconciliation.
  • Process and record payments to suppliers, brokers, and other service providers.
  • Prepare and process employee payroll in accordance with company policies and government regulations.
  • Assist in the preparation and filing of monthly government remittances and tax returns, including:
  • BIR Form 1601-C (Withholding Tax on Compensation)
  • BIR Form 1601-E (Expanded Withholding Tax)
  • Monthly and Quarterly VAT filings
  • Provide necessary documentation and support during internal and external audits.
  • Assist in fulfilling bank-related requirements, including account documentation, reconciliations, and correspondence.

Financial Reporting Responsibilities

  • Prepare comprehensive financial reports including the Balance Sheet, Income Statement, and Statement of Cash Flows.
  • Monitor, manage, and reconcile Accounts Receivable (AR) and Accounts Payable (AP) to ensure accurate, timely, and complete financial records.

PERFORMANCE STANDARDS

  1. Accuracy and Timeliness

  2. Financial transactions are recorded accurately and promptly.

  3. Financial statements (e.g., Balance Sheet, Income Statement, and Cash Flow Statement) are prepared and submitted according to the reporting schedule.

  4. Accounts Payable (AP) and Accounts Receivable (AR) records are consistently updated and maintained.

  5. Internal Controls

  6. All disbursements are supported by complete and properly authorized documentation.

  7. Checks and payments from tenants are accurately recorded, promptly deposited, and reconciled within 1–2 business days.

  8. Monthly cash reconciliations are completed accurately and on time.

  9. Collection and Billing

  10. Statements of Account (SOAs) are regularly issued to tenants/clients.

  11. Collection efforts are consistently performed, including timely follow-ups on outstanding balances.

  12. Achieve and maintain a minimum 90% collection rate for rental and utility payments.

  13. Reporting and Documentation

  14. Supporting documents for all transactions are properly filed and organized.

  15. Financial and operational reports are generated with accuracy and no critical errors.

  16. Government Filings and Compliance

  17. Compliance with all required government filings is consistently achieved, including:

  18. VAT returns
  19. Expanded Withholding Tax (EWT)
  20. BIR Forms 1601-C and 1601-E
  21. Payroll and all mandatory government contributions (SSS, PhilHealth, Pag-IBIG, etc.) are processed in full and on time.

COMPETENCIES

  • Bachelor's degree in Accounting, Financial Management, or a related field.
  • Solid understanding of basic accounting principles and bookkeeping practices.
  • Minimum of 2 years of experience in bookkeeping and accounting, preferably in a real estate or property management company.
  • Proficient in Microsoft Excel and QuickBooks (or similar accounting software).
  • Basic knowledge of Philippine tax regulations and compliance, including:
  • VAT and Expanded Withholding Tax (EWT)
  • BIR Forms such as 1601-C, 1601-E, 2550M/Q
  • Familiar with mandatory government remittances and contributions (SSS, PhilHealth, Pag-IBIG, etc.).

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