Executive Assistant

2 weeks ago

Pasig, National Capital Region, Philippines Acquire Intelligence Full time ₱1,500,000 - ₱3,000,000 per year

An Executive Assistant provides administrative and organizational support to senior executives by managing their schedules, coordinating meetings and travel, handling communications, and preparing documents. Key duties include managing calendars, drafting correspondence, organizing files, and acting as a liaison between the executive and others. Strong skills in time management, organization, communication, and confidentiality are essential for the role.

Core responsibilities

  • Calendar and schedule management: Organize and manage the executive's calendar, including scheduling appointments, meetings, and events.
  • Communication: Screen and answer phone calls, manage emails, and draft correspondence like memos and other communications.
  • Travel arrangements: Plan and book all aspects of domestic and international travel, including flights, hotels, and transportation.
  • Document and information management: Organize and maintain files, prepare reports, create presentations, and ensure all information is kept accurate and organized.
  • Administrative support: Handle day-to-day office functions, prepare expense reports, and assist with special projects as needed.

Essential skills and qualifications

  • Organizational skills: Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Communication skills: Excellent verbal and written communication skills are crucial for interacting with internal and external stakeholders.
  • Technical proficiency: Proficiency in office software, such as the Microsoft Office Suite.
  • Discretion and confidentiality: The ability to handle sensitive information with the utmost discretion is paramount.
  • Problem-solving and adaptability: Strong problem-solving capabilities and flexibility to handle unexpected issues.
  • Professionalism: A high degree of professionalism, with strong interpersonal skills to liaise with people at all levels.

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