Executive Assistant

2 weeks ago

Pasig, National Capital Region, Philippines Urban Ridge Supplies Full time ₱35,000 - ₱45,000

We are currently looking for a VIRTUAL EXECUTIVE ASSISTANT who will provide high-level global support to multiple top-level executives (2–3 CEOs and other senior officials) from our North America-based clients.

Job Overview:

We are seeking a highly experienced, tech-savvy, and detail-oriented EXECUTIVE ASSISTANT to deliver administrative, operational, and strategic support. The ideal candidate has at least 3 years of experience as an Executive Assistant, possesses strong AI exposure, and is comfortable working onsite in our Ortigas, Pasig office. You will play a crucial role in managing complex schedules, supporting financial/bookkeeping tasks, creating impactful presentations, and leveraging AI tools to streamline processes and build applications for executive use.

Key Responsibilities:

  • Manage executive calendars, coordinate global meetings, and handle complex scheduling across time zones.
  • Provide seamless support to multiple CEOs and senior executives with competing priorities.
  • Organize international and domestic travel arrangements (flights, hotels, transportation).
  • Prepare, maintain, and optimize presentations, reports, and internal documents.
  • Assist with bookkeeping and financial tracking using QuickBooks or similar software.
  • Develop and maintain executive-level dashboards, trackers, and project management systems.
  • Utilize AI tools to automate workflows, generate insights, build simple applications, and enhance productivity.
  • Support with app building, automation, and presentation creation (PowerPoint, Google Slides, AI-enhanced tools).
  • Handle confidential and sensitive information with utmost professionalism.
  • Act as a liaison for executives in communications with international clients, stakeholders, and internal teams.
  • Manage expense reports and support finance-related tasks.

Qualifications:

  • Minimum 3 years of experience as an Executive Assistant or similar role.
  • Willing to report onsite in Ortigas Center, Pasig.
  • Proven ability to support multiple executives/CEOs simultaneously.
  • Strong background in calendar management, travel coordination, and bookkeeping.
  • Proficient in QuickBooks or other accounting software.
  • Advanced AI exposure with the ability to use AI for task automation, app building, and content creation.
  • Highly skilled in Google Workspace, Microsoft Office Suite, and collaboration platforms (Zoom, Slack, Trello, Asana, Calendly).
  • Strong organizational, multitasking, and problem-solving skills.
  • Excellent communication skills (written and verbal).
  • High level of discretion and integrity when handling confidential matters.
  • Self-starter with the ability to thrive in a fast-paced and global work environment.

Perks & Benefits:

  • Competitive salary package
  • Dynamic and collaborative work environment
  • Direct exposure to top-level executives and global leadership
  • Opportunities to expand skills in AI-powered tools and advanced productivity systems

Job Type: Full-time

Pay: Php35, Php45,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee

Education:

  • Senior High School (Preferred)

Experience:

  • Virtual Assistant: 3 years (Preferred)
  • Executive Assistant: 3 years (Preferred)
  • calendar and email management: 3 years (Preferred)
  • Bookkeeping: 2 years (Preferred)
  • using AI tools: 1 year (Preferred)

Language:

  • English (Preferred)

Work Location: In person

Job Id: HnxbqRcYigk38ud6ZmxzH89nKxRLsJ+vwYybMdIYyH0IgKzHCdrLjafp2e+yZx++wp0a61vU3l/Q3z1HsvwjH1MQGtyZZZLX4Cd3ZYpGRszPP09iGXRC328FfBBSZZ+Y

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