Administrative Coordinator

5 days ago

Manila, National Capital Region, Philippines Pleco Inc. Full time

Administrative Coordinator

Salary: PHP 35,000 – 40,000 per month

Work Setup: Full-time remote (equipment provided)

Schedule: Monday to Friday

Role Overview

We are seeking an Administrative Coordinator to provide full administrative support to our Traffic Management Design (TMD) team. This role involves managing records and documentation, organizing calendars and meetings, coordinating events, and ensuring smooth day-to-day operations.

The ideal candidate is detail-oriented, proactive, and able to build strong working relationships across the team. This is a great opportunity for someone who enjoys working in a fast-paced, supportive environment while contributing to both team efficiency and workplace culture

​Key Responsibilities

Team Support & Documentation

  • Maintain accurate records, including the Master Datasheet and other TMD documentation.
  • Monitor and track team attendance records.

Calendar & Meeting Coordination

  • Facilitate effective weekly team huddles, ensuring smooth coordination and follow-up.
  • Manage calendars for meetings and events, including scheduling and communication with attendees.

Office & Operations Support

  • Ensure the remote office environment remains functional and well-supported.
  • Track technical concerns and ensure availability of necessary supplies.

Event & Activity Coordination

  • Plan, organize, and coordinate internal and external events or activities.
  • Collaborate with stakeholders to ensure smooth execution of events.

Culture & Core Values

  • Demonstrate a growth mindset and eagerness to learn new tools and technologies.
  • Show adaptability, reliability, and professionalism in daily work.
  • Build strong and effective working relationships with the team

About the Client

Our client is a Queensland-based traffic management services company that supports large-scale infrastructure projects, council works, and commercial operations across Australia. The Philippine-based team works closely with their Australian counterparts to deliver safe, compliant, and high-quality traffic management solutions.

(Client name withheld for confidentiality.)

Requirements

  • Bachelor's degree in Business Administration, Office Management, or related field (preferred).
  • Proven experience in an administrative, coordinator, or office support role.
  • Strong organizational and time-management skills.
  • Excellent communication skills (verbal and written).
  • Proficiency in Microsoft Office, Google Workspace, or similar productivity tools.
  • Ability to work independently and handle multiple priorities.

Benefits

  • Competitive salary: PHP 30,000 – PHP 35,000 per month
  • HMO after regularization
  • Full-time remote role with computer equipment provided
  • Additional leave credits
  • Monday to Friday schedule (no weekend work)
  • Collaborative, supportive team environment
  • Opportunities for growth and professional development

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