HR Administrative Assistant

2 days ago

Quezon City, National Capital Region, Philippines TSI CORE ENGINEERING CONSULTANCY Full time $40,000 - $60,000 per year

We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our Human Resources department. In this role, you will provide administrative support to the HR team and assist in the day-to-day operations of HR processes. This includes managing employee records, coordinating recruitment efforts, and supporting employee engagement initiatives.

Key Responsibilities:

  • Administrative Support:

  • Assist with the preparation of HR documents, reports, and presentations.

  • Organize and maintain employee records, ensuring confidentiality and compliance with company policies.
  • Manage HR-related correspondence, including emails and other forms of communication.
  • Schedule interviews, meetings, and employee orientation sessions.

  • Recruitment Assistance:

  • Support the recruitment process by posting job openings, screening resumes, and scheduling interviews.

  • Assist in onboarding new employees, including preparing documents, conducting orientation sessions, and ensuring all required paperwork is completed.

  • Employee Benefits & Compliance:

  • Support the HR team in administering employee benefits programs (e.g., health insurance, retirement plans).

  • Assist in ensuring compliance with company policies and legal requirements, such as labor laws, safety regulations, and employee handbooks.

  • Record Keeping & Reporting:

  • Maintain up-to-date HR databases and employee files.

  • Generate and maintain HR reports, such as attendance records, training schedules, and employee status updates.

  • General Office Support:

  • Answer HR-related questions from employees and provide general administrative support.

  • Assist in organizing company events and employee engagement activities.
  • Perform other administrative tasks as needed.
Qualifications:

  • Education:

  • Associate's or Bachelor's degree in Psychology, Human Resources, Business Administration, or a related field (preferred but not required).

  • Experience:

  • Prior experience in administrative support or HR (internships, part-time roles, or related experience preferred). Fresh graduates are welcome to apply.

  • Skills:

  • Strong organizational and time-management skills.

  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Knowledge of HR software (e.g., Workday, ADP, BambooHR) is a plus.
  • Ability to maintain confidentiality and handle sensitive information.

  • Attributes:

  • Detail-oriented with the ability to prioritize tasks effectively.

  • Positive, proactive, and eager to learn.
  • Ability to work both independently and as part of a team.
  • Strong interpersonal skills and a customer-service mindset.

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