Executive Virtual Assistant – Finance

4 days ago

Manila, National Capital Region, Philippines Anytime Fitness Perth CBD Full time ₱840,000 - ₱1,080,000 per year
About Us

We are a Perth-based fitness group operating multiple gyms and expanding We are looking for a dependable and detail-oriented specialist to take ownership of our back-office operations.

This is a hybrid role: you will manage all day-to-day bookkeeping while also supporting the Director with reporting, analysis, and administrative organisation. The goal is simple: you prepare, package, and present the information so the Director can focus on review and decision-making.


Location

Fully remote


Responsibilities

Finance & Bookkeeping

  • Daily bookkeeping in Xero, including bank reconciliations
  • Code transactions accurately with GST treatment
  • Organise supplier invoices, AP records, and draft batch payments
  • Manage AR: invoicing, reconciliations, overdue follow-ups
  • Prepare payroll timesheets, reimbursements, and staff card expenses
  • Maintain supplier accounts and expense records
  • Ensure GST/BAS coding is correct for compliance
  • Prepare monthly reporting packs (P&L, Balance Sheet, Cash Flow, AR/AP aging)

Reporting & Analysis

  • Reconcile forecasts against actual performance
  • Collect operational data across clubs (sales, expenses, member trends)
  • Clean and format data in Excel (pivot tables, variance analysis)
  • Build dashboards and reports for management review
  • Package results into clear PowerPoint slides and summaries

Executive & Admin Support

  • Manage inbox and calendar, flagging key priorities
  • Organise files across Google Drive / OneDrive
  • Prepare meeting notes and follow-ups
  • Support rostering setup (Deputy preferred)
  • Assist with task tracking (Asana preferred)

Preferred Skills
  • 3+ years bookkeeping experience with Australian businesses
  • Advanced Xero proficiency (proof required)
  • Strong English written communication (must be professional and precise)
  • Advanced Excel and PowerPoint (forecasting, variance, dashboards)
  • Experience with GST/BAS preparation and compliance
  • Accounting degree preferred (CPA or ongoing studies an advantage)
  • Data analysis and reporting skills

Benefits
  • ₱70,000–90,000 per month depending on experience
  • 13th month salary after 12 months
  • Philippine holidays observed
  • Paid leaves
  • Performance review and growth path at 90 days

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