Procurement Administrator

5 days ago

San Fernando, Central Luzon, Philippines Staff Domain Inc Full time ₱300,000 - ₱600,000 per year

Setup and Location: Work from Home

Work Schedule: 9:30 AM – 6:30 PM AEST | 7:30 AM – 3:30 PM PHT

Employment Type: Full-time

Ready to do work that actually excites you?

As a Procurement Administrator you will support the Procurement Manager sourcing fixtures from 3rd party suppliers for retail clients. This is an end to end procurement position, where you will be responsible for placing orders directly with these suppliers, tracking delivery and closing out these orders.

The Procurement Administrator will also play a large role in developing the Procurement function by creating forms, processes and documents to further develop the function Procurement plays within the business. This is a newly created position due to the forecasted growth of our Procurement team.

What You'll Do

You'll be the kind of person who:

Supplier Management

  • Effectively communicate to liaise and place orders with all suppliers.
  • Effectively manage relationships with 3rd party suppliers.
  • Monitor 3rd party supplier performance as required.
  • Ensuring 3rd party deliveries are delivered on time and to standard.

Document Management

  • Prepare, adjust and consolidate new and existing processes, documents, procedures to streamline  efficiencies within the team
  • Update pricing models as prices change.
  • Add new items to PO templates.
  • Update order trackers to reflect point in time on all orders.
  • Develop procedure and policy to add structure to the function where required.

Ordering

  • Place all orders in a timely manner.
  • Act as the point of contact for orders placed and update stakeholders as required.
  • Ensure all purchases are completed following standard company processes.
  • Follow up orders, organise transport (where required), and communicate all updates to the customer.
  • Update order tracker with relevant PO's, Buy and Sell pricing and other information for all orders.
  • Update any order variations to include in existing PO or Invoice.

Order Close Outs

  • Review photos and order information after follow up with supplier and communicate necessary information to customers.
  • Update order register with relevant information after order is shipped.
  • Ensure all necessary invoices are paid through Southern Cross Accounts.

Occupational Health and Safety

  • Ensure all processes are adhered to in a safe manner with safety at the forefront.
  • Promote a safe and comfortable work environment.

Requirements

What You Bring

We're looking for someone who:

  • Previous experience in a Procurement role, specialising in international supply (highly desirable)
  • Previous background in a retail environment or strong knowledge of retail store operations
  • Previous experience in pricing and costing working within budget confines
  • Well versed with Microsoft Office, with proficient skills in Microsoft Excel especially
  • Possess high attention to detail with data accuracy
  • Excellent communication skills with both internal and external stakeholders

Other Skills, Knowledge, Attributes and Personal Qualities

  • Works well within a team environment
  • Excellent interpersonal and communication skills
  • Ability to act as an ambassador on behalf of Southern Cross
  • Excellent time management skills and attention to detail
  • Be able to work autonomously
  • Ability to achieve deadlines and work under pressure
  • Strategic thinker who is able to plan ahead and foresee opportunities
  • Ability to communicate, influence and negotiate at all levels with all stakeholders

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